What are the responsibilities and job description for the Accounts Payable Specialist position at Mario Purchaser LLC?
Accounts Payable (AP) Specialist – P2P Systems Focus
Location: Halethorpe, MD (Hybrid)
Schedule: Monday–Friday | 8:00 AM – 5:00 PM (flex based on business needs)
Compensation: $26-31/hr
Why Join Our Team
- Competitive hourly pay with consistent, full-time schedule
- Hybrid flexibility
- Medical, Dental, Vision benefits
- 401(k) with company match
- Paid time off and holidays
- Opportunity to grow within Accounting and Financial Systems
Position Summary
The Accounts Payable (AP) Specialist plays a key role within our Accounting Business Services team and is critical to maintaining accurate financial operations and cash flow. This is not a data entry role—we are seeking someone who can troubleshoot issues, resolve discrepancies, and work within automated P2P systems (Medius preferred) to improve efficiency and accuracy.
This role requires a strong problem-solver who can manage vendor relationships, identify process improvements, and support a high-volume, multi-entity environment.
What You’ll Do
- Process and reconcile invoices within the ERP and P2P system (Medius or similar)
- Analyze and resolve invoice discrepancies, payment issues, and vendor inquiries
- Charge expenses to appropriate accounts and cost centers with accuracy
- Manage vendor payments including scheduling, check runs, and discount opportunities
- Maintain and reconcile AP general ledger and aging reports
- Partner with vendors to resolve issues and maintain strong working relationships
- Process employee reimbursements and verify expense reports
- Reconcile vendor statements and ensure accuracy of account balances
- Support month-end close, reporting, and audit readiness
- Identify opportunities to improve processes through automation and system optimization
- Assist with reporting, analysis, and special projects as needed
- Maintain documentation and ensure compliance with internal controls
- Other duties as assigned
What We’re Looking For
Required
- 3 years of Accounts Payable experience in a high-volume environment
- Experience using automated P2P systems (Medius preferred, or similar platforms like Coupa/Ariba)
- Strong problem-solving skills with the ability to troubleshoot discrepancies and system issues
- Proficiency in Microsoft Excel and Word
- Strong attention to detail and organizational skills
- Excellent communication and customer service skills (internal and external)
- Ability to manage multiple priorities in a fast-paced environment
- Ability to maintain confidentiality and handle sensitive financial data
Preferred
- Experience supporting multi-entity or multi-location organizations
- Exposure to ERP systems and system integrations
- Experience with process improvement or automation initiatives
Working Conditions
- Professional office environment
- Ability to sit for extended periods
- Ability to lift up to ~10 lbs as needed
- Occasional travel to local branches may be required
Benefits
- Standard benefits package for full-time employees including medical, dental, vision, 401(k), PTO, and holidays
EOE
Salary : $26 - $31