What are the responsibilities and job description for the Studio Procurement Manager position at Shelter Interiors?
ABOUT US
Shelter Interiors is a boutique luxury interior design firm in the heart of downtown Bozeman, Montana. We create highly detailed, beautiful spaces for discerning residential clients — and we operate at a pace that demands precision and professionalism at every level. Our studio is collaborative, creative, and we take pride in the quality of every project we deliver.
THE ROLE
The Studio Procurement Manager and Administrative Assistant is the operational backbone of our design process. You will manage the full lifecycle of every client order — from vendor coordination and purchasing through delivery, inspection, and installation — ensuring our design team can stay focused on delivering exceptional work.
This is a detail-focused, accountable role that requires strong follow-through, excellent communication, and the ability to manage multiple active projects simultaneously. The ideal candidate thrives in a fast-paced creative environment, takes ownership of their work, and finds genuine satisfaction in keeping complex projects running smoothly.
KEY RESPONSIBILITIES
Procurement & Order Management
- Prepare purchase orders, deposit requests, and proposals for all FF&E items
- Place, confirm, and track orders with vendors and trade suppliers
- Maintain vendor relationships and trade accounts with professionalism and consistency
Order Tracking & Logistics
- Monitor and update order status from purchase through installation
- Proactively follow up with vendors on lead times, delays, and discrepancies
- Coordinate with warehouse partners on incoming deliveries and inspections
- Manage damage claims, including documentation, vendor communication, and resolution tracking
Project Coordination
- Maintain accurate procurement schedules and project records in Studio Designer and Asana
- Prepare detailed install lists and confirm all items are accounted for prior to scheduled installs
- Coordinate delivery and placement logistics on install day
- Keep the design team informed of order statuses, lead times, and changes in real time
Studio Administration
- Upload and organize invoices and vendor documents in Hubdoc
- Keep the sample finishes library and subcontractor documentation current
- Support the Principal Designer and design team with administrative needs
- Manage general studio duties including phones, supplies, and studio upkeep
QUALIFICATIONS
- Experience in interior design, FF&E procurement, luxury goods, or a related field strongly preferred
- Proficiency in Google Workspace required
- Familiarity with Studio Designer, Hubdoc, Asana, and Slack preferred; training available for the right candidate
- Exceptional organizational skills with the ability to self-manage across multiple concurrent projects
- Strong written and verbal communication skills; professional and polished in all interactions
- Discreet, reliable, and committed to a high standard of work
- Ability to climb 26 stairs daily (our historic downtown office does not have an elevator)
DETAILS
- Job Type: Part-Time to Full-Time, On-Site
- Schedule: Monday–Friday, 9:00 AM–5:00 PM
- Location: Downtown Bozeman, Montana
- Compensation: Competitive, DOE
- Benefits: Discussed during the interview process
HOW TO APPLY
Please send your resume, cover letter, and references to info@shelterinteriors.net. In your cover letter, tell us about your experience managing procurement or order coordination in a fast-paced environment.
Pay: $25.00 - $30.00 per hour
Education:
- High school or equivalent (Required)
Experience:
- Management: 3 years (Required)
- Inventory management: 2 years (Required)
Location:
- Bozeman, MT 59715 (Required)
Ability to Commute:
- Bozeman, MT 59715 (Required)
Ability to Relocate:
- Bozeman, MT 59715: Relocate before starting work (Required)
Work Location: In person
Salary : $25 - $30