What are the responsibilities and job description for the Accounts Payable & Recon Specialist position at Sheehan Family Companies?
The Reconciliation & Accounts Payable Specialist supports the office team by accurately and efficiently managing daily billing reconciliation and accounts payable processing. This role plays a critical part in ensuring financial integrity, resolving discrepancies, and supporting smooth office operations.
Essential Duties and Responsibilities
Accounts Payable
- Process and post intercompany, freight, and cooperate invoices for payment
- Scan AP invoices into Edgar software
- Support weekly AP check runs
- Research and resolve un-vouched purchase order issues in collaboration with AP and the inventory department
Reconciliation
- Perform daily reconciliation and posting of billing invoices
- Match invoices by load to warehouse unloading reports
- Scan billing invoices into Edgar software
- Collate and file billing invoices
- Assist with daily and monthly balance sheet reconciliations
- Investigate and resolve reconciling items
Additional Responsibilities
- Prepare and post daily auto-posting worksheets for sales and inventory transactions
- Provide coverage for receptionist, accounts payable, and accounts receivable as needed
General Office Support
- Maintain a working knowledge of all office roles to provide backup as needed
- Provide support across the office and assist with other duties as assigned
Qualifications & Requirements
- Associate’s degree required; coursework or experience in Accounting preferred
- 1-2 years of experience in a clerical, AP, or accounting support role preferred
- Working Hours: Monday thru Friday 6:00 am – 3:00 pm
- Overtime when appropriate
- Proficiency in Microsoft Office, especially Excel
- Strong attention to detail and analytical skills
- Excellent verbal and written communication skills
- Ability to manage multiple priorities and meet deadlines
- Background Check
Core Competencies
- Financial Accuracy & Reconciliation
- Time Management & Prioritization
- Attention to Detail
- Communication & Collaboration
- Problem Solving & Initiative
- Software Proficiency (Excel, Edgar, Microsoft Office)
Physical Demands & Work Environment
- Prolonged periods of sitting at a desk and working on a computer
- Frequent use of standard office equipment (computers, phones, scanners)
- Occasional lifting of up to 25 pounds (files, boxes, etc.)
- Fast-paced, team-oriented work environment
Additional Benefits:
- Annual Merit Increases: Eligible for consideration based on performance and company guidelines
- Professional development reimbursement
- Comprehensive benefits package available after 90 days of employment
- Paid Time Off – Vacation and Holidays
- 401K Savings Plan with a company match
- Supplemental Plans: Life Insurance, Disability, and Legal & Identity Protection
EEO Statement
Sheehan Family Companies is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees regardless of race, gender, sexual orientation, religion, age, disability status, or veteran status.