What are the responsibilities and job description for the Accounts Payable Specialist position at Northstar Refrigeration Inc?
Job Overview
We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our dynamic finance team. In this role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining compliance with financial policies and procedures. Your expertise in financial software, accounting principles, and data management will be essential to support our organization’s financial health and operational efficiency. This position offers an exciting opportunity to contribute to a fast-paced environment where precision and proactive problem-solving are valued.
Duties
- Process and verify a high volume of vendor invoices using various CRM financial software systems such as BuildOps and Sage Intacct, ensuring accuracy and adherence to company policies.
- Perform detailed account reconciliations, including general ledger accounts and vendor statements, utilizing Excel data analysis techniques like VLOOKUP functions and formulas.
- Manage accounts payable automation workflows to streamline invoice processing and reduce manual data entry errors.
- Ensure compliance with generally accepted accounting principles (GAAP), Accrual based account and internal controls by maintaining proper documentation and supporting audit requirements.
- Handle the preparation of journal entries related to accounts payable transactions, including debits & credits, ensuring proper classification within the general ledger.
- Collaborate with internal departments such as Construction, Service and Sales, while utilizing accounting systems like BuildOps Sage Intacct for seamless data integration.
- Maintain confidentiality when handling sensitive financial information while supporting month-end close activities and account reconciliation processes.
Requirements
- Proven experience in accounting or finance roles with a focus on accounts payable functions; experience working within a construction, service or manufacturing environment a plus.
- Strong background handling different software systems and proven ability to adapt to new technologies. Experience using Sage Intacct or BuildOps a plus.
- Demonstrated knowledge of GAAP (Generally Accepted Accounting Principles) and financial compliance standards.
- Skilled in Excel data analysis, including formulas, such as pivot tables, VLOOKUP functions, and spreadsheet management for invoice processing and account reconciliation.
- Familiarity with accounting concepts such as double entry bookkeeping, journal entries, debits & credits, and general ledger reconciliation.
- Ability to perform detailed data entry with high accuracy using 10 key typing skills; experience with accounts payable automation tools is advantageous.
- Excellent analysis skills to identify discrepancies or errors in invoice processing or account balances.
- Strong organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.
Join us to be part of a forward-thinking organization that values precision, innovation, and your professional growth!
Pay: $75,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $75,000 - $90,000