Office Coordinator - Finance

• The Office Coordinator serves as the centralized coordination and oversight function for Finance Department operational workflows, with responsibility for ensuring the accuracy, completeness, and timeliness of financial intake, documentation, and process execution across departments.
• This position acts as a key operational partner to Finance leadership and exercises independent judgment in reviewing documentation, resolving issues, enforcing process standards, and ensuring compliance with County financial policies and internal controls.
• The role has primary responsibility for coordinating financial workflows, supporting budget and audit processes, and maintaining consistency in financial operations across departments and external stakeholders. The Office Coordinator supports—but does not perform—advanced accounting analysis, reconciliations, or financial decision-making functions.

• Manage intake, tracking, and routing of invoices and financial documents.
• Review documentation for accuracy, compliance, and completeness; resolve discrepancies.
• Support budget development and monitoring, including tracking expenditures and identifying variances.
• Maintain oversight of contracts, purchasing processes, and vendor communications.
• Assist with monthly and quarterly financial reporting.
• Ensure compliance with internal controls, audit standards, and records retention requirements.

• Lead financial intake and workflow coordination processes.
• Develop and maintain standard operating procedures (SOPs).
• Identify and implement process improvements.
• Provide training and guidance to departments on financial procedures.

• Provide backup support for accounts payable functions.
• Serve as the primary contact for financial inquiries and vendor issues.
• Track trends and recommend improvements to processes and communication.

• Support the annual budget process, including preparation of materials and coordination of meetings.
• Assist with audit activities by organizing documentation and responding to requests.
• Coordinate post-budget adoption activities and required public notices.
• Manage statutory processes, including apportionment and required reporting.

• Provide administrative support to Finance leadership.
• Coordinate meetings, agendas, and materials for committees and workgroups.
• Maintain accurate records and support onboarding, training, and internal communications.

• Serve as a liaison between Finance, departments, municipalities, vendors, and auditors.
• Support departmental initiatives, operational improvements, and strategic projects.

• Working knowledge of governmental accounting principles, financial processes, and internal controls preferred.
• Understanding of accounts payable, budgeting, and financial reporting workflows.
• Strong ability to organize, track, and maintain financial records, invoices, and contracts with a high degree of accuracy.
• Ability to exercise independent judgment in interpreting policies, resolving issues, and prioritizing financial workflows.
• Ability to evaluate financial documentation for completeness, accuracy, and compliance.
• Demonstrated ability to identify operational issues and implement process improvements.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with financial or ERP systems preferred.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong analytical and problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
  

• Work is performed primarily in an office environment with frequent interaction with staff, clients, community partners, and the general public. 
• Requires frequent sitting, talking, hearing, and use of hands to type, file, handle documents, and operate office equipment. 
• Occasional standing, walking, bending, reaching, and lifting or moving objects weighing up to 25 pounds. 
• Vision requirements include close vision, color vision, and the ability to adjust focus when reading documents and viewing computer screens. 
• Must be able to maintain focus, accuracy, and professionalism in a busy environment with frequent interruptions, shifting priorities, and simultaneous demands. 
• Requires sufficient manual dexterity and coordination to operate telephones, computers, copiers, scanners, and other standard office equipment. 
• Work hours may occasionally include evenings or adjusted schedules to meet department needs. 
  

Salary : $26 - $30