What are the responsibilities and job description for the AP Admin Level 4 position at Sharp Decisions?
- Bilingual Requirement: Must be fluent in Spanish
- Work Type: 100% onsite
- Location: Dallas, Texas
- Contract Type: Contract to hire
- Key Skills: Cash disbursement, payments, banking systems, bank portals
The Accounts Payable Administrator supports end-to-end AP operations with a primary focus on payment execution, electronic payment programs, and bank-related activities. Responsible for daily 2-way and 3-way invoice matching, payment processing across multiple channels (ACH, wire, e-payables, checks), and SOX-compliant controls over payment releases and bank reconciliation support.
This role partners with Plant Operations, Procurement, Treasury, and Business Units to resolve discrepancies, streamline payment workflows, and maintain accurate vendor payment data. The ideal candidate combines strong payment operations knowledge with analytical rigor, attention to detail, and a controls-first mindset.
What You'll Do- Match 2-way and 3-way invoices and resolve discrepancies.
- Monitor discount-term invoices and analyze variances.
- Support Supply Chain Finance (SCF) activities and reconciliations.
- Oversee electronic payment operations and vendor enrollment data.
- Post domestic and international wire payments.
- Monitor bank returns and update vendor banking details.
- Retrieve and archive check images from bank portals.
- Reconcile daily bank confirmations.
- Review and release payments according to approval controls.
- Log and resolve payment exceptions.
- Provide documentation for reconciliation and audits.
- Maintain organized and audit-ready records.
- Collaborate across departments to improve workflows.
- Conduct vendor review meetings and follow up on actions.
- Escalate discrepancies, risks, and control gaps.
- Bachelor's degree preferred or 4 years of AP experience.
- Experience with invoice matching and payment processing.
- Knowledge of ERP systems (SAP, Oracle, etc.).
- Strong Excel and analytical skills.
- Understanding of SOX controls and audit requirements.
- Attention to detail and strong organizational skills.
- Strong communication skills.
- Experience with SCF programs or e-payables platforms.
- Familiarity with bank portals and reconciliation processes.
- Exposure to process improvement tools.
- Bilingual (Spanish/English) preferred.