What are the responsibilities and job description for the Administrative Assistant QuickBooks position at ShareSTAFF?
Administrative Assistant – QuickBooks
Salary: $24 per hour
Location: Tracy, CA 95304
FLSA Status: Non-Exempt
Schedule: Full-time, Monday – Friday, 8:00 AM – 4:00 PM
Start: April 20, 2026
Job Type: Contract-to-Hire
Location: Tracy, CA 95304
FLSA Status: Non-Exempt
Schedule: Full-time, Monday – Friday, 8:00 AM – 4:00 PM
Start: April 20, 2026
Job Type: Contract-to-Hire
About the Role
ShareSTAFF is partnering with an HVAC and construction materials supplier in Tracy, California to hire a detail-oriented Administrative Assistant with hands-on QuickBooks experience. This contract-to-hire role supports daily office operations through accounts payable and receivable processing, accurate financial recordkeeping, and general administrative coverage. The right candidate is organized, proactive, and comfortable balancing bookkeeping accuracy with a steady flow of front-office responsibilities in a small-team office environment.
What You'll Do
- Process accounts payable and accounts receivable in QuickBooks (Online or Desktop)
- Enter invoices, track payments, and reconcile discrepancies on a regular cadence
- Perform bank and credit card reconciliations and assist with financial reporting
- Support payroll processing and timesheet tracking
- Answer incoming calls, respond to emails, and provide customer service to vendors and clients
- Maintain organized electronic and paper filing systems
- Support new-hire onboarding paperwork and general HR administrative tasks
- Order office supplies, manage inventory, and assist management with special projects as needed
What You Bring – Required
- Minimum 2 years of administrative or office support experience
- Hands-on experience with QuickBooks (Online or Desktop), including accounts payable and accounts receivable
- Demonstrated experience with bank and credit card reconciliations
- Proficiency with Microsoft Office (Excel, Word, Outlook)
- Available to work full-time on-site, Monday through Friday, 8:00 AM to 4:00 PM
- Authorized to work in the United States
What You Bring – Preferred
- Bilingual English and Spanish
- Prior experience supporting a construction, HVAC, logistics, or staffing industry office
- Working knowledge of basic accounting principles
- Experience supporting payroll processing or timesheet tracking
- Familiarity with new-hire onboarding paperwork or general HR administrative support
What We Offer
- Weekly pay with direct deposit available
- Medical, dental, and vision benefits available for eligible W-2 employees
- Dedicated recruiter support throughout your contract assignment
- Direct path to permanent placement with the client upon successful conversion
- Referral bonuses for qualified candidate referrals
About ShareSTAFF
ShareSTAFF has been a trusted staffing partner for businesses across California's Central Valley for more than a decade. With offices in Stockton, Tracy, Turlock, Sacramento, and Modesto, we connect experienced professionals with rewarding career opportunities in healthcare, senior living, and professional services. Our Professional Division specializes in direct-hire and contract placements for licensed, credentialed, and leadership roles across the region.
How to Apply
Ready to take the next step in your career? Click "Apply Now" below or contact ShareSTAFF's Professional Division to speak with a recruiter today. All inquiries are confidential.
ShareSTAFF is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions. We comply with the California Fair Chance Act and consider qualified applicants with criminal histories in a manner consistent with the law. ShareSTAFF participates in E-Verify; employment eligibility verification will be required at the time of hire. #LICO1
Salary : $24