What are the responsibilities and job description for the Administrative Assistant position at S5 Industrial Realty Inc.?
Job Overview
We are looking for a proactive, detail‑oriented Administrative Assistant to support our property management team. In this key role, you will help keep daily operations running smoothly by coordinating communication, organizing documentation, and assisting with tenant and vendor needs. Your strong organizational skills and ability to multitask will play a key part in maintaining efficient workflows and delivering exceptional service to our tenants. If you enjoy a fast‑paced environment where each day brings new challenges, this position offers the chance to make a meaningful impact.
Responsibilities
- Process daily invoices, tenant bill‑backs, tenant adjustments, and prepare check requests
- Support the manager with pre‑posting monthly rent charges and distributing monthly rent statements
- Assist with tenant onboarding and move‑out procedures, including collecting required forms and maintaining accurate tenant files
- Collect, track, and update tenant and vendor insurance certificates
- Perform data entry, digital filing, and document proofreading to ensure accuracy and organization
- Manage general office tasks such as answering phones and operating printers and scanners
Skills & Qualifications
- Proficiency in Microsoft Word, Excel, Outlook, OneDrive, Adobe, DocuSign, and Google Workspace
- Strong organizational and time‑management skills, with the ability to prioritize effectively in a fast‑paced environment
- Excellent written and verbal communication skills
- Comfortable learning new systems and software quickly
- Experience with office management duties, including digital filing and email communication
- High level of accuracy in data entry and document review
This role is part‑time at 24 hours per week, with the potential to transition to full‑time based on performance and business needs. The position will begin in person in Brentwood and will shift to a hybrid or remote schedule over time.
Pay: $22.00 - $25.00 per hour
Experience:
- Administrative: 1 year (Preferred)
Work Location: Hybrid remote in Brentwood, CA 94513
Salary : $22 - $25