Property Accountant / Bookkeeper

About the Company

We are a property management and real estate company overseeing a portfolio of mixed-use residential and commercial properties. In addition to property operations, we support asset management, loan servicing, capital improvements, construction, and redevelopment projects.

About the Role

We are seeking a highly organized, detail-oriented Property Accountant / Bookkeeper to take leadership of the accounting, maintain accurate financial records, strengthen internal processes, and provide limited support for property and project operations.

This is an accounting-focused position, with approximately 80% of the role dedicated to accounting and bookkeeping and 20% to property operations, loan administration, compliance, and project support. The successful candidate will be comfortable working independently, managing multiple entities and properties, and communicating with leadership, vendors, tenants, and professional advisers.

Primary Responsibilities

Accounting and Financial Operations

• Maintain accurate financial records in QuickBooks Desktop and support property-level accounting functions in AppFolio.
• Record, categorize, and review banking activity across multiple bank accounts and properties.
• Prepare or review bank reconciliations and investigate discrepancies promptly.
• Manage accounts payable, including invoice review, approval routing, payment processing, and vendor record maintenance.
• Perform balance-sheet reconciliations, general-ledger reviews, and corrections or reclassifications.
• Prepare recurring financial reports, including profit-and-loss statements, balance sheets, property-level reports, and supporting schedules.
• Assist with month-end and year-end close, including gathering documentation and coordinating with leadership and outside accounting professionals.
• Calculate and track employee retirement-plan contributions and provide backup support for payroll processing.
• Maintain organized accounting documentation and support audit, tax, insurance, lender, and ownership requests.
• Develop and document accounting procedures, strengthen internal controls, and recommend process improvements.
• Support accounting-system improvements, including a potential migration from QuickBooks Desktop to QuickBooks Online.

Loan and Asset Administration

• Maintain loan records and track payment schedules, principal and interest activity, maturity dates, rate changes, covenants, and required reporting.
• Support loan servicing and lender communications, including maintaining documentation and responding to information requests.

Secondary Responsibilities:

Property Operations and Compliance Support

• Provide limited administrative support for communications with tenants, owners, vendors, lenders, insurers, and other business partners.
• Assist with property-management compliance, including maintaining records required under applicable laws, regulations, leases, and company policies.
• Track insurance requirements and certificates of insurance for properties, tenants, vendors, and contractors.
• Coordinate with legal counsel regarding lease documentation, agreements, compliance matters, and other property-related issues as directed.
• Assist with maintenance coordination, work-order follow-up, vendor scheduling, and documentation when needed.

Construction and Project Support

• Assist the project management team with construction, redevelopment, and capital-improvement projects.
• Track project schedules, budgets, invoices, change orders, commitments, and deliverables.
• Help coordinate documentation and communications involving contractors, architects, engineers, consultants, and municipal agencies.
• Organize permit applications, inspection schedules, regulatory records, and project files.

Qualifications

Required

• At least 6 years of bookkeeping, accounting, or property-accounting experience.
• Strong knowledge of accounting principles and bookkeeping practices.
• Hands-on experience maintaining financial records in QuickBooks.
• Experience with AppFolio accounting functions, or demonstrated ability and willingness to learn the platform quickly.
• Proficiency in Microsoft Excel, including formulas, reconciliations, and financial schedules.
• Strong attention to detail, organization, follow-through, and problem-solving skills.
• Ability to prioritize competing deadlines and work independently with minimal supervision.
• Ability to handle confidential financial, employee, tenant, and ownership information with discretion.
• Availability to work during Pacific Time business hours and travel occasionally to the Burlingame office.

Strongly Preferred

• Experience in property management, real estate accounting, or property-level bookkeeping.
• Hands-on experience with AppFolio.
• Experience managing accounting for multiple properties, entities, and bank accounts.
• Experience improving accounting processes, documenting procedures, or implementing accounting systems.
• Experience with loan administration, debt tracking, lender reporting, or loan servicing.
• Experience supporting asset management, construction accounting, or capital-improvement projects.

Why Join Us

This position offers the opportunity to make a meaningful impact within a growing real estate organization. You will work directly with leadership, take lead of important accounting functions, recommend improvements, and help build reliable, scalable processes.

Because the position touches accounting, property operations, loans, and capital projects, you will have visibility into how the business operates and see the practical results of your work.

Don't Meet Every Requirement?

Strong candidates do not always meet every listed qualification. If you have a solid background in accounting, bookkeeping, or property accounting and your experience aligns with the core responsibilities of this position, we encourage you to apply.

Candidates with strong accounting expertise who are interested in learning more about property operations, asset management, and project support are especially encouraged to apply.

Application Information

Please submit your resume and a brief introduction describing:

• Your relevant accounting or property-accounting experience.
• Your experience with QuickBooks and AppFolio.
• The types and number of properties or entities you have supported.
• Your availability during Pacific Time business hours.
• Your preferred employment arrangement, if applicable.

Pay: $40.00 - $50.00 per hour

Benefits:

• 401(k)
• 401(k) matching

Education:

• Bachelor's (Required)

Experience:

• Accounting: 6 years (Required)

Ability to Commute:

• Burlingame, CA 94010 (Required)

Willingness to travel:

• 25% (Required)

Work Location: Hybrid remote in Burlingame, CA 94010

Salary : $40 - $50