What are the responsibilities and job description for the Administrative Assistant position at SGW Synthetic Grass Warehouse?
Administrative Assistant
Description
Job Title: Administrative Assistant
Pay Rate: $23.50 to $25.00 per hour
Hiring manager: Louis Treesh
Location: Hayward, CA 94545
Purpose of the Position:
Front desk clerk performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, and record-keeping. Ensure a culture of safety throughout the site by adhering to all safety policies and procedures. Aids the sales and accounting staff. Policies and procedures.
Scope of the Position:
Responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, and sorting and distributing mail. Process orders and estimates. Taking payments. Coordinating shipping. Process Returns.
Key Responsibilities:
- Maintains office procedures and assists with administrative tasks
- Answers central telephone system and directs calls accordingly
- Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, and others and refers, when necessary, to the appropriate manager, co-worker, or department
- Operates office machines and computers as required Duplicates and distributes materials as necessary
- Composes, types and edits correspondence, reports, memoranda sales orders, estimates, bill of ladings, labels, and other material
- Adheres to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service
- Ensure that programs regarding safety and security are followed at all times
- Performs other duties as assigned to meet business needs
- Send proposals to customers
- Follow-up on pending proposals
- Track office supplies, handle customer payments and sort incoming mail
- File invoices etc. and keep updated records
Requirements
- High School Diploma/GED required.
- Authorized to work in the U.S.
- Bilingual in Spanish required.
- Willing to take a pre-employment drug screen.
- Must have reliable transportation.
Salary : $24 - $25