Payroll Administrator

Job Summary:

• Monday - Friday 8:00 to 5:00pm with an hour for lunch
• We are looking at a $40.00 bill rate
• ADP experience 1 yr experience - if they have exp. with payroll - union employees helpful

 
Overview:  Responsible for assisting in all aspects of processing payroll, maintaining payroll records, and providing HR department support.

Primary Responsibilities:

• Prepares weekly payrolls, verifying compliance with the company’s time off and pay practices and the federal and various states’ wage and hour standards and regulations.
• Communicates with managers and employees to resolve discrepancies in time and attendance and time off accruals
• Coordinates with Human Resources to ensure accurate information for new hires, promotions, transfers, terminations, and new deductions. Accurately enters and maintains employee information in the HRIS/Payroll system.
• Balances the payroll and each pay element in a preliminary payroll report. Reviews the preliminary payroll report with manager for approval before submitting to production.
• Investigates and resolves issues relating to payroll production, deductions, etc.
• Maintains payroll records according to state and federal recordkeeping requirements.
• Keeps abreast of wage and tax laws affecting payroll and the system updates that accommodate these.
• Regularly uses standard payroll reporting.  Creates custom reports or contacts ADP for assistance to address ad hoc reporting requests.
• Serves as daily contact for ADP on payroll issues, the set-up of new codes, etc.
• Responds to inquiries from all levels of employees on payroll matters.
• Union benefits
• Applying knowledge of the company’s union contracts, tracks weekly/monthly hours worked and calculates the pension and the health and welfare benefits the company pays out monthly to the union. Informs manager of discrepancies or seeks clarification when necessary.
• Serves as point person for union audits of plans, typically involving one audit per year.

Education & Experience:

• Equivalent experience with at least four or more years of experience processing payroll.
• An understanding of applicable federal, state, and local wage and payroll tax regulations.
• Ability to follow moderately complex procedures and an understanding of when to escalate issues of concern.
• Knowledge of HRIS/payroll system, especially ADP.
• Proficiency in MS Excel.
• Basic knowledge of other MS Office products, including Word and Outlook.
• Ability to communicate effectively both verbally and in writing.
• Ability to multitask, prioritize and work efficiently to meet deadlines.