What are the responsibilities and job description for the Scheduling Coordinator position at SFW Construction LLC?
Immediate opening for a Scheduler/Dispatcher/Administrative Assistant supporting both our Construction and Paint Divisions.
Local contracting company is seeking a highly organized, proactive individual to manage scheduling, dispatching, coordination, and administrative operations across multiple teams. This role is central to keeping projects, people, and materials moving efficiently each day.
About the Role
This position supports daily operations for both Construction and Paint divisions. The ideal candidate will be able to prioritize multiple tasks, coordinate with field teams and sales, communicate professionally with clients, and keep operations running smoothly.
Key responsibilities include:
Scheduling & Operations Coordination
- Schedule construction and paint projects and adjust timelines as needed.
- Serve as a liaison between sales, supervisors, and clients to relay project details.
- Maintain calendars, crew assignments, and job sequencing.
- Track project progress and communicate updates to internal teams.
Dispatch & Logistics
- Dispatch delivery drivers to job sites and coordinate routes for efficiency.
- Organize material pickups and drop-offs at suppliers, warehouses, and job sites.
- Monitor incoming delivery needs and prioritize daily dispatch operations.
- Manage time-sensitive deliveries and troubleshoot issues in real-time.
Fleet & Equipment Support
- Schedule maintenance and repairs for company trucks and fleet vehicles.
- Maintain fleet logs, service records, and inspection documentation.
- Coordinate replacement vehicles or equipment when needed.
Administrative Support
- Assist project managers and supervisors with daily operational tasks.
- Create and update documents, spreadsheets, and job files.
- Support internal communication, documentation, and reporting.
- Perform occasional work-related errands as needed.
Who We’re Looking For
- Highly organized with exceptional attention to detail
- Strong time management and ability to anticipate needs
- Critical thinker with the ability to prioritize and reschedule on the fly
- Effective communicator—clear, concise, and professional
- Excellent internal and external customer service skills
- Able to work independently and make well-informed decisions
- Strong analytical and problem-solving abilities
- Comfortable handling confidential information
- Advanced computer skills: Outlook, Word, Excel, cloud-based tools, etc.
What We Offer
- Competitive hourly wage (DOE)
- Weekly direct-deposit paychecks
- Kaiser Permanente medical insurance
- Matching 401(k) retirement program
- Company laptop and smartphone
- Growth opportunities within a rapidly expanding company
- Coffee bar and supportive team environment
Requirements
- Ability to work 40 hours per week
- Must pass a drug screen and background check
- Reliable transportation
- Prior administrative, dispatch, or construction scheduling experience preferred, but not required
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Opportunities for advancement
- Paid time off
Work Location: In person
Salary : $24 - $28