School Office Assistant - Adult Education

School Office Assistant

Adult Education

School Year Position

Position: Monday-Thursday

8:30am-4pm

28 hours per week

Location: Skowhegan Area High School

Qualifications

• Minimum associate degree
• Documented experience in Microsoft Office Programs
• Demonstrated ability to work with others in a team setting
• Documented superior organizational skills
• Demonstrated ability to work with a diverse population
• Documented ability of constructive communication strategies
• Documented knowledge of:
• Basic First Aid
• Telephone Etiquette
• Accounting Skills
• General Office Practices
• Demonstrated ability to learn applicable District Software
  
  

Reports to: Building Administrator

Support Services Manager

Job Goal: To carry out delegated functions in order to maintain an efficient and effective school.

Performance Responsibilities

• Budget
• Assists with preparation of building budget
• Financial
• Manages accounts payable
• Handles all vouchers from student activities, athletics, and general funds. Issues checks for approved vouchers.
• Maintains up-to-date records of all school accounts.
• Reconciles monthly bank statements.
• Prepares all reports for audit.
• Secretarial
• Responsible for the typing of Administrator’s correspondence.
• Maintains office filing system.
• Responsible for all related correspondence and general paperwork that is associated with the Administrator’s committee work.
• Responsible for answering the telephone, assisting with telephone messages, interviews, and routine office procedures.
• Assists in maintaining the Administrator’s daily calendar.
• Responsible for updating SIS
• Welcomes visitors and arranges for their comfort.
• Responsible for coordinating information for the opening of school: teacher handbook, student handbook, duty schedules, homeroom lists, opening of school agendas, etc.
• Student Insurance
• Maintain file of copies of all accident reports.
• Responsible for issuing insurance forms to all students who have an accident report which requires medical attention.
• General Responsibilities
• Follows proper safety procedures when operating equipment and complies with standard safety and OSHA regulations.
• Maintains a regular schedule to ensure that daily responsibilities are performed; has regular attendance and is punctual for assignments.
• Maintains the poise of a disciplined person. Is tactful in dealing with others resourceful and self-reliant; demonstrates respect for self and others; willingly accepts suggestions and follows instructions; follows the proper channels of command and exercises confidentiality of privileged information relating to school and personal matters.
• Sets a good personal example in the areas of: personal hygiene, neatness and propriety of dress, courtesy, consideration, cooperation and proper use of language (vulgar or sexually suggestive language will not be permitted at any time).
  
  

Terms of Employment: See Union Contract

Evaluation: Performance of this position will be evaluated at least annually.

Proof of CHRC/Fingerprinting through Maine Department of Education will be required.

Please Submit

Resume

Proof of MDOE CHRC/Fingerprinting

Applications may be submitted online at: Application - School Office Assistant Adult Ed

For Further Information, Please Contact

Jessica Brown, Support Services Director

474-9508

EOE