Accounts Payable Clerk & Office Assistant

Job Title: Accounts Payable Clerk & Office Assistant

Reports To: Controller / Assistant Controller
Location: Senior Housing Managers, Wilsonville, OR
Position Type: Part-Time (with potential for full-time as the company grows)

About Senior Housing Managers

Senior Housing Managers (SHM) is a management company specializing in senior living communities across Oregon. We are a passionate team of professionals committed to supporting our communities with a mission to enhance the lives of those we serve. As our company continues to grow, we are expanding our home office support team to enhance operational and administrative efficiency.

Position Summary

The Accounts Payable Clerk & Office Assistant will provide essential administrative and financial support to the home office team. This role will focus on processing accounts payable, assisting with general office operations, managing phone calls and correspondence, and supporting day-to-day administrative needs.

Key Responsibilities

Accounts Payable

• Enter and process invoices accurately and in a timely manner via PointClickCare, SmartSearch and Excel tools.
• Match invoices with purchase orders and receipts where applicable.
• Maintain vendor records and ensure proper documentation.
• Reconcile monthly vendor statements and assist with resolving discrepancies.
• Assist with credit card and expense report tracking.

Office Administration

• Answer phones, greet visitors, and route calls appropriately.
• Maintain general office organization (supplies, filing, mail, etc.).
• Assist in scheduling meetings, preparing documents, and organizing shared files.
• Support company correspondence, document formatting, and data entry.
• Assist with onboarding or administrative HR tasks as assigned.

Other

• Provide occasional project support to leadership (e.g., tracking, reporting, or communication support).
• Maintain confidentiality of sensitive information at all times.
• Exhibit a positive, professional attitude and willingness to learn new systems and processes.

Q ualifications

• Previous experience in accounts payable or basic bookkeeping.
• Strong organizational and time management skills.
• In-depth Excel knowledge, including VLOOKUPS
• Proficiency in Microsoft Office (Excel, Word, Outlook) and basic accounting software.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to prioritize multiple tasks in a small, fast-paced office environment.
• High level of integrity, discretion, and professionalism.
• Experience in PointClickCare and SmartSearch a plus
• Self starter who is able to manage project workload independently
   

Schedule & Compensation

• Part-Time: Approximately 20–25 hours per week to start, with potential to expand to full-time.
• Compensation: $20.00 - $24.00 per hour depending on experience
• Work Location: in person, Wilsonville, OR office

Salary : $20 - $24