What are the responsibilities and job description for the Office Manager position at Senior Helpers - Treasure Coast?
Office Manager – Vero Beach, FL
Senior Helpers – Treasure Coast
Senior Helpers – Treasure Coast is seeking a reliable, highly organized Office Manager to support our Vero Beach office. This role is essential to the daily operations of the office and serves as a key support partner to leadership, caregivers, and clients. The ideal candidate is proactive, detail-oriented, and comfortable wearing multiple hats in a fast‑paced healthcare environment.
Key Responsibilities
- Oversee day-to-day office operations to ensure efficiency and organization
- Serve as the primary point of contact for office visitors, phone calls, and general inquiries
- Support administrative needs for caregivers, including paperwork, onboarding support, and compliance tracking
- Assist with scheduling coordination and communication between office staff and field teams
- Maintain accurate records, files, and reports in company systems
- Work closely with leadership to support operational, staffing, and organizational needs
- Manage office supplies and ensure the office environment is professional and functional
- Assist with invoices, payroll support, and basic billing functions as needed
- Ensure adherence to company policies and healthcare compliance standards
Qualifications
- Previous experience in an office management, administrative, or healthcare office role preferred
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Comfortable working with multiple systems and learning new technology
- Ability to handle confidential information with professionalism and discretion
- Self-starter with the ability to work independently and prioritize tasks
Preferred Experience
- Experience in home care, healthcare, or a regulated environment
- Familiarity with caregiver scheduling, compliance documentation, or HR support
- Experience with online applicant tracking or scheduling systems
Why Join Senior Helpers
- Supportive and team-oriented work environment
- Opportunity to make a meaningful impact in the lives of seniors and caregivers
- Stable, growing organization with strong community presence
Location: Vero Beach, FL
Status: Full-time, in-office