Administrative Services Specialist

Duties and Responsibilities

• Assists in compiling data for reports, ensuring accuracy and timely submission; formats and proofreads reports for grammatical and typographical errors.
• Relays communications (e.g. phone calls, e-mails), assists visitors, and maintains a log of incoming communications and visitors.
• Maintains and organizes physical and electronic records.
• Assists in booking travel arrangements and accommodations; prepares travel itineraries and ensures all travel documents are complete.
• Tracks and records basic expenses and budget entries; assists in reconciling expense reports with budget allocations.
• Assists in the setup and preparation of meeting rooms; distributes meeting agendas and take notes during meetings.
• Performs other duties as assigned.

Requirements: Qualifications

Education

• High school diploma or equivalent.

Experience

• Typically requires 3 years of related experience.

Knowledge, Skills and Abilities

• Administrative Support - Providing assistance to the department in fulfilling its administrative responsibilities.
• Data Entry - The process of entering data into a computerized database or spreadsheet.
• Record Keeping and Documentation - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.
• Call Management - The processes and systems businesses and organizations use to handle incoming calls.
• Word Processing - The process of creating and editing documents on a computer.
• Guest Service Management - Coordinating all aspects of a guest's experience, from reservations to check-in to special requests.
• Schedule Management - Establishes policies and documentation for maintaining, developing, managing, and controlling the schedules for time and resources for the completion of the project.
• Report Drafting - Creating and writing various types of documents, such as policies, reports, manuals, and memos, organizing and presenting information in a clear and concise manner, ensuring accuracy and compliance with relevant guidelines and regulations.
• Event Planning - The organization of all of the activities that surround an event.
• Research - Investigates and studies materials and sources in order to establish facts and reach new conclusions.

Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.