What are the responsibilities and job description for the Administrative Services Specialist position at Sempra LNG?
Duties and Responsibilities
Assists in compiling data for reports, ensuring accuracy and timely submission; formats and proofreads reports for grammatical and typographical errors.
Relays communications (e.g. phone calls, e-mails), assists visitors, and maintains a log of incoming communications and visitors.
Maintains and organizes physical and electronic records.
Assists in booking travel arrangements and accommodations; prepares travel itineraries and ensures all travel documents are complete.
Tracks and records basic expenses and budget entries; assists in reconciling expense reports with budget allocations.
Assists in the setup and preparation of meeting rooms; distributes meeting agendas and take notes during meetings.
Performs other duties as assigned.
Qualifications
Education
High school diploma or equivalent. Experience
Typically requires 3 years of related experience. Knowledge, Skills and Abilities
Administrative Support - Providing assistance to the department in fulfilling its administrative responsibilities.
Data Entry - The process of entering data into a computerized database or spreadsheet.
Record Keeping and Documentation - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.
Call Management - The processes and systems businesses and organizations use to handle incoming calls.
Word Processing - The process of creating and editing documents on a computer.
Guest Service Management - Coordinating all aspects of a guest's experience, from reservations to check-in to special requests.
Schedule Management - Establishes policies and documentation for maintaining, developing, managing, and controlling the schedules for time and resources for the completion of the project.
Report Drafting - Creating and writing various types of documents, such as policies, reports, manuals, and memos, organizing and presenting information in a clear and concise manner, ensuring accuracy and compliance with relevant guidelines and regulations.
Event Planning - The organization of all of the activities that surround an event.
Research - Investigates and studies materials and sources in order to establish facts and reach new conclusions.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Assists in compiling data for reports, ensuring accuracy and timely submission; formats and proofreads reports for grammatical and typographical errors.
Relays communications (e.g. phone calls, e-mails), assists visitors, and maintains a log of incoming communications and visitors.
Maintains and organizes physical and electronic records.
Assists in booking travel arrangements and accommodations; prepares travel itineraries and ensures all travel documents are complete.
Tracks and records basic expenses and budget entries; assists in reconciling expense reports with budget allocations.
Assists in the setup and preparation of meeting rooms; distributes meeting agendas and take notes during meetings.
Performs other duties as assigned.
Qualifications
Education
High school diploma or equivalent. Experience
Typically requires 3 years of related experience. Knowledge, Skills and Abilities
Administrative Support - Providing assistance to the department in fulfilling its administrative responsibilities.
Data Entry - The process of entering data into a computerized database or spreadsheet.
Record Keeping and Documentation - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.
Call Management - The processes and systems businesses and organizations use to handle incoming calls.
Word Processing - The process of creating and editing documents on a computer.
Guest Service Management - Coordinating all aspects of a guest's experience, from reservations to check-in to special requests.
Schedule Management - Establishes policies and documentation for maintaining, developing, managing, and controlling the schedules for time and resources for the completion of the project.
Report Drafting - Creating and writing various types of documents, such as policies, reports, manuals, and memos, organizing and presenting information in a clear and concise manner, ensuring accuracy and compliance with relevant guidelines and regulations.
Event Planning - The organization of all of the activities that surround an event.
Research - Investigates and studies materials and sources in order to establish facts and reach new conclusions.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled