Accounts Payable Supervisor

We are working with a client in the Medley area that is looking for a AP Supervisor to join their team. This role is 100% onsite.

Position Overview:

We are seeking an experienced, technology-driven Accounts Payable Supervisor to oversee daily AP operations, lead a team of three direct reports, and identify opportunities to improve efficiency through automation and process optimization. The ideal candidate is hands-on, detail-oriented, and comfortable leveraging technology to streamline workflows, strengthen internal controls, and support the continued improvement of the accounts payable function.

This role will be managing a high volume of invoices, credit memos, and payments while ensuring accuracy, timeliness, and compliance with established procedures.

Key Responsibilities

• Supervise, mentor, and develop a team of three accounts payable professionals, providing guidance, training, and performance feedback.
• Oversee the full accounts payable cycle, including invoice processing, coding, approvals, vendor maintenance, payment processing, and account reconciliations.
• Manage AP operations across multiple entities, ensuring invoices and payments are processed accurately and on schedule.
• Oversee annual processing volumes of approximately 9,900 invoices, 1,370 credit memos, 5,180 electronic payments, and 445 checks.
• Support domestic and international payments, including wire transfers and electronic funds transfers (EFTs).
• Identify opportunities to automate manual processes, improve workflows, and leverage technology to increase efficiency and scalability.
• Evaluate and implement AP process improvements, including automation tools, system enhancements, and standardized procedures.
• Monitor AP performance, identify bottlenecks, and develop strategies to improve turnaround times, accuracy, and productivity.
• Maintain strong internal controls and ensure compliance with company policies, approval workflows, and applicable accounting procedures.
• Reconcile vendor statements, resolve invoice discrepancies, and address payment issues in collaboration with internal departments and external vendors.
• Partner with Accounting, Finance, and other stakeholders to support month-end close and ensure accurate financial reporting.
• Assist with AP reporting, aging reviews, cash flow coordination, and audit requests as needed.

Qualifications

• 5 years of accounts payable experience, with prior supervisory or team leadership experience preferred.
• Must be bilingual - fluent in English and Spanish
• Strong understanding of the full accounts payable lifecycle, including invoice processing, payment execution, reconciliations, and internal controls.
• Strong technology skills and a continuous improvement mindset, with the ability to identify and implement opportunities for automation within AP.

Preferred Skills

• Experience implementing or improving AP automation solutions and digital workflows.
• Advanced Excel skills and experience with AP reporting and data analysis.
• Experience supporting multi-entity accounting environments.
• A proactive, solutions-oriented approach to improving processes, controls, and operational efficiency.