Admin Assistant

About the Role:

Our company provides world-class security solutions to protect businesses and individuals in Central Florida. We are a fast-growing, dynamic company committed to excellence.

We are seeking a highly organized and detail-oriented Admin Assistant to join our team. As an Admin Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. The major end result of this job position is to ensure that all administrative tasks are completed accurately and delivered with high quality and in a timely manner. You will be a key player in ensuring that our office runs smoothly and efficiently and will report to the Chief Financial Officer but also handle tasks to the entire Executive Team (CEO, VP, etc.)

It is a part-time position: 20-25 hours per week to start with and requires to be at the office in person.

Minimum Qualifications:

• Proven experience as an administrative assistant
• Knowledge of office management systems and procedures
• Proficiency in Excel and Outlook, as well as Apple products as we use MAC laptops and iphones
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Knowledge of basic HR regulations, experience in ADP and QuickBooks.
• Proficient working with shared file systems like Google Docs and OneDrive.
• Organized, energetic, and able to manage multiple tasks.
• Able to work independently, with a self-starter attitude and minimal supervision.
• Flexible schedule with the ability to work from the office and remotely (hybrid) weekends and nights included.
• Has Quickbooks knowledge and basic accounting skills.
• Excellent communication skills, attention to detail, and ability to follow up on tasks.

Responsibilities:

• Manage administrative tasks with minimal instruction or supervision.
• Follow up on tasks, provide updates, and give feedback on completed work.
• Run reports in systems
• Do research online about various topics
• Scheduling of employees for their shifts
• Updating databases, uniform inventory, prepare employee IDs,
• Assist Director of Operations with hiring and onboarding of new employees, preparing contract, handbook, etc.
• Experience in setting up vendor profiles (County and City authorities) preparing RFPs is a plus
• Assist CFO with bookkeeping, invoicing, and account management using QuickBooks.
• Answer and direct phone calls, emails
• Organize and schedule appointments
• Plan meetings and events
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order supplies

If you’re ready to bring your organizational skills and energy, we’d love to hear from you! Please submit your resume and cover letter.

Thank you!