Administrative & Operations Assistant (Part-Time)

 Orlando, FL
 Part-time, hourly ($16–17/hour)
 20–30 hours per week

About SecWorldWide

SecWorldWide & Associates is an Orlando-based security services company providing professional event, venue, and executive security for high-profile clients, venues, and large-scale events across Central Florida.

Founded in 2016, the company is built on Honesty, Integrity, and Exceptional Service. Our work environment is professional, fast-moving, and execution-driven.

The Role

This role supports the executive leadership team - reports to the CFO - with day-to-day administrative and operational coordination.

This is a dynamic, admin role. It is a hands-on execution role for someone who is reliable, proactive, responsive, and able to follow tasks from start to finish without constant reminders.

You will work part-time mostly mornings in the office, with additional hours during events when needed.

Work Schedule

Core office hours (required):

• Monday to Friday, 10:00 AM to 2:00 PM
• In-office at 927 S. Goldwyn Ave, Suite 201, Orlando, FL

Additional hours (as needed):

• 0–10 hours per week depending on event schedule
• Evenings and weekends when events take place
• Some months have no events, others are busy

This role requires schedule flexibility.

Key Responsibilities

Office & Administrative Support

• Answer and return calls and emails promptly
• Manage calendars and appointments for leadership
• Send calendar invites and reminders
• Greet interview candidates and prepare interview materials
• Prepare company ID badges using office badge equipment
• Maintain uniform and supply inventory
• Keep the office clean, organized, and orderly using basic 5S principles
• Perform basic Excel, Word, and Outlook tasks
• Set up new employee email addresses and basic system access

Hiring & Onboarding Support

• Download and review resumes from ADP
• Pre-screen candidates by phone
• Schedule interviews and send confirmations
• Send onboarding and welcome communications
• Update internal tracking files and licensing records

Event Support

• Support operations at venues such as Camping World Stadium and convention centers
• Check in staff as they arrive for events
• Verify timecards against actual arrival times
• Prepare event binders, sign-in sheets, and staff lists
• Ensure staff have proper badges, uniforms, and supplies
• Run pre-event errands when needed
• Flag missing supplies or issues early and clearly

How You Work

• You notice what is coming next
• You prepare before being asked
• You ask for approval clearly when required
• You execute cleanly
• You close the loop with short status updates

Example update style: “Completed X. Noticed Y. Waiting for approval on Z.”

What We Are Looking For

Required

• Reliable transportation and clean driving record
• Ability to work mornings during the week and occasional evenings or weekends
• Strong responsiveness and follow-through
• Comfortable working in Excel, Word, Outlook, and basic systems
• Organized, detail-oriented, and dependable
• Able to take feedback without defensiveness
• Honest time reporting

Nice to Have

• Experience in security, events, hospitality, or operations
• Security license or familiarity with the industry
• Spanish and English bilingual
• Experience supporting executives or operations teams

What Will Not Work in This Role

• Slow response to calls or emails
• Needing repeated reminders to sacomplete tasks
• Rigid schedule availability

What Success Looks Like

After 30 days

• You understand our systems and workflows
• Routine tasks are handled independently
• You communicate clearly and consistently

After 90 days

• Office and event preparation runs smoothly
• Leadership does not need to chase updates
• Tasks are completed correctly the first time
• You are trusted to handle work from start to finish

Compensation

• $16–17 per hour, based on fit and reliability
• 20–30 hours per week depending on operations
• Opportunity to grow responsibilities for the right person

How to Apply

Please submit:

1. Your resume
2. A short email answering:
3. Why this part-time schedule works for you
4. An example of how you stay organized when handling multiple tasks
5. What “being proactive” means to you in real work

Strong candidates will move quickly through the process.

SecWorldWide & Associates LLC
 Equal Opportunity Employer
 Drug-free workplace
 Florida Department of Agriculture, Division of Licensing #B1600145