House Manager

Job Duties:

The House Manager is under the direction of the Program Manager to provide administrative support as assigned. The House Coordinator will:

• Act as liaison between Program Manager or designated supervisor and staff..

• Delegation of various tasks to ensure house is in compliance with DDA and children COMAR regulations. Assist with Plan of Correction for each of your locations.

• Develop, coordinate and monitor all activities of the house which includes visitation schedule. Also responsible for purchasing of supplies for the home to include food, clothing, and household necessities. Maintain services according to the established fiscal guidelines.

• Review and check daily documentation on individuals.

• Work with a nutritionist to develop meal menus and post on a monthly basis.

• Maintain laundry schedule for home.
• Oversee housekeeping tasks which include cleaning, laundry, cooking, and trash disposal.

• Complete required documentation and respond to emails/calls in a timely manner.

• In conjunction with the Program Manager, RN Supervisor, and Staffing Coordinator, assist with employee scheduling.

• Ensure the 3 months, annual evaluation, and skills check list are completed.

• Responsible for ensuring direct care staff credentialing documentation is forwarded to HR.

• Organize monthly staff meetings.

• Coordinate maintenance.

• Ensure staff is available for all shifts and for emergencies, monthly send time and attendance infractions to HR.

• Report all medical issues and non-compliance issues to RN Supervisor immediately.

• Assist in maintaining a clean and wholesome work area and environment..
• Perform other duties as assigned.

This position requires the full understanding and active participation in fulfilling the mission of Second Family, Inc. It is expected that the employee demonstrate behavior consistent with the core values as well as follow all legal requirements in implementing duties according to policies and procedures. The employee shall support Second Family, Inc.’s strategic plan and the goals and direction of the performance improvement plan.

Job Requirements:

Education and Training

• High School Diploma

Experience

• Minimum of 3 years clerical/secretarial experience
• Must be able to operate multi-line telephone system, fax, printer and copy machines
• Must be able to keep client records and other proprietary information confidential
• Must have demonstrated computer proficiency in Microsoft Office Software applications to include Word, Power Point, and Excel

Physical Demands/Working Conditions

• Intermittent physical activity including walking, standing, sitting, and lifting.
• Incumbent may be exposed to virus, disease and infection from patients and specimens in working environment.

Knowledge and Abilities

Possess effective oral and written communication skills; Maintain working knowledge of and adherence to all company policies and procedures; Demonstrated strong organizational skills; Participate as a team member in rapidly changing behavioral health care setting.

Must have reliable transportation and valid drivers license