Event Coordinator, Mid Shift

This position follows a four-day, 40-hour workweek (4/10 schedule), with shifts from 10:00 AM to 8:00 PM.  One coordinator will be scheduled Wednesday through Saturday, and the other Sunday-Wednesday.  Hours may vary dependent on business needs and event schedule.  

About SCC

Most people are familiar with the Seattle Convention Center (SCC) because we host a large variety of meetings, events, and conventions. That is the primary role we play – the Center provides a venue in which people gather from around the region, the nation and the world to share ideas, celebrate and learn.

But our role goes well beyond that. The Center has a longstanding commitment to positively impact the lives of those in our region and beyond, advancing the common good. The legacy of our civic actions for the community holds as true today as it began over three decades ago. Read more about our Community Impact here.

Employees are the heartbeat of this extraordinary service culture and contribute to our collective success in the vibrant core of downtown Seattle.

Position Summary

This position works a variable schedule, primarily evenings and weekends, based on event activity. The Event Coordinator (EC) position serves as the primary contact for smaller events and secondary contact to support Event Managers and Senior Event Managers on larger or more complex assignments. The EC coordinates operational requirements with internal departments, service partners, and clients, and exercises judgment within established guidelines during live events to resolve operational issues. ECs may plan and coordinate assigned events from turnover through event closeout, ensuring accurate event documentation, effective communication, and successful execution within the facility.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Support Event Managers and Senior Event Managers with complex, high-attendance, or high-revenue events as assigned.
• Work evenings, weekends, and holidays as required by event schedule.
• Manage small events from turnover through event closeout and support Event Managers and Senior Event Managers on larger or more complex assignments.
• Serve as the primary contact for assigned events and coordinate event requirements with clients, service partners, contractors, and internal departments.
• Maintain accurate event information in the event management system, including service orders, diagrams, schedules, and operational instructions.
• Coordinate operational requirements including room setups, staffing, security, guest services, technical services, and contracted services.
• Monitor assigned events onsite and direct staff, vendors, and service partners as needed to ensure event requirements are met and facility policies are followed.
• Exercise judgment within established guidelines to resolve routine operational issues during assigned events.
• Assist with implementation of crowd management, safety, and building compliance requirements.
• Conduct site tours, planning meetings, and pre-event conferences as assigned.
• Conduct pre-event and post-event inspections and document event conditions, damages, or additional service needs.
• Participate in event financial closeout by verifying service orders, charges, and final invoice for assigned events.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to see, talk, hear, sit, stand, walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Minimum Qualifications:

• Associates degree in Hospitality, Event Management, Business, Communications, or related field required.
• One (1) year of experience coordinating events, hospitality, or venue operations.
• Ability to manage multiple assignments in a fast-paced event environment.
• Ability to work evenings, weekends, and holidays.

Preferred Qualifications:

• Experience with Momentus or similar Event Management software preferred

*Equivalent combination of education and experience may be considered.

Benefits Highlights: 

• Pay: $32.18 - $48.27/hr
• Paid Leave benefits 
• Vacation (12 days in first year) 
• Paid holidays (11 set by SCC, 2 personal) 
• Medical, dental and vision insurance 
• Life insurance 
• 457(b) retirement savings plan 
• Subsidized transportation and parking benefits   

Work Location: Seattle, WA 98101

Disability Accommodations and Equal Employment Opportunity

If accommodations are required either to complete the application process and/or attend an interview, please contact the Human Resources Department at 206-694-5038.

Seattle Convention Center is committed to the policy of equal employment opportunity and nondiscrimination on the basis of race, creed, color, national origin, sex, marital status, sexual preference, orientation, gender identity, genetic information, pregnancy, age, religion, veteran status, military status, disability, or any other status protected by law.

Notes on the Application Process

• This position will remain open until filled. Review of applications will begin immediately
• Only applications submitted directly to Seattle Convention Center’s jobs page will be considered; applications submitted via external websites / apps will not be received
• A current resumé may be submitted in lieu of filling out the attached Application for Employment only if it includes accurate dates – including month and year – of both previous employment and any relevant experience/education history.
• In the event your application is selected for interview, a hiring representative will reach out via your provided phone or email contact information. The final hiring process will involve employment reference checks and a criminal background check

Salary : $32 - $48