Event Production Coordinator

Job PostingEvent Production Coordinator Department: Events / ConcessionsReports to: Senior Event Production ManagerStatus: Full Time - Hourly/Non-ExemptPosition Overview:Join our team as the Event Production Coordinator at the Seattle Aquarium, where you will play a hands-on role in delivering exceptional events that inspire conservation of our marine environment. This dynamic position supports the planning, coordination, and execution of a diverse range of events - including fundraising and stewardship events, experiential marketing, internal events, virtual broadcasts, and evening rentals.The Event Production Coordinator will work closely with the Senior Event Production Manager, collaborating across teams including Philanthropy, Membership, Marketing, Communications & Experience, Conservation, Engagement & Learning, and Animal Care. A successful candidate is a natural problem solver, detail-oriented, and able to anticipate event operations to keep events on schedule while providing an outstanding experience.Essential Functions:Oversight and CollaborationPartner with the Senior Event Production Manager to support event development and review, including brainstorming new features, researching activations, evaluating event performance, and assisting with event fulfillment.Lead cross-departmental event committees and related groups, supporting meeting logistics, note-taking, and implementation of action items.Oversee event production planning by aligning stakeholders, and ensuring that production documents (briefs, timelines, run-of-shows, and scripts) support a cohesive and successful event experience.Serve as the primary point of contact during events, coordinating volunteers, security, maintenance, and guest services to ensure smooth operations and a positive participant experience. Providing hands on support for set up and break down.Coordinate with talent, speakers, and external vendors to confirm requirements, provide clear day-of schedules, and ensure all parties’ needs are met.Support audio-visual needs by collaborating with the A/V team, coordinating equipment setup, and managing basic in-house A/V and rental equipment as required.Administrative SupportMaintain accurate event data within Momentus and other event systems, supporting reporting, tracking, and documentation needs.Track and manage event communications, collateral requests, registrations, RSVPs, guest and vendor inquiries, and planning meetings.Assist with procurement and purchasing, as well as inventory tracking. Mission Driven Leadership and Learning Regularly update knowledge of exhibits, animals, and any pertinent information to support guest experiences and maintain accurate event information.Seek opportunities to collaborate, innovate, and bring unique and culturally diverse perspectives to improve systems and practices with the team. Actively participate in advancing Diversity, Equity, Inclusion, and Regenerative practices aligned with our S.A.L.I.S.H. Values, ensuring these principles are woven into all interactions and event activities.Perform other duties as assigned, consistent with the role’s responsibilities and departmental needs.Knowledge, Skills, and Abilities:The skills and abilities listed below may be demonstrated through a combination of relevant cultural and community experiences, jobs, internships, volunteer experience, and/or formal or informal education. If you meet some of the requirements and you are passionate about our mission and our ocean, we encourage you to apply and look forward to learning more about you. Minimum of three years’ experience in event planning, coordination, or production. Experience in diverse event environments and large-scale community-centered events is a plus.Strong project management, organizational, and prioritization skills.Excellent interpersonal, oral, and written communication skills, with the ability to engage professionally one-on-one and in front of diverse groups, including donors, vendors, volunteers, and staff.Self-starter with the ability to work independently and collaboratively within a dynamic team.Proficiency in Microsoft Office Suite; experience with event management software (e.g., Momentus) preferred.Experience with audiovisual equipment, live streaming, and video production is a plus.Commitment to integrating the Aquarium’s values into all work, creating an inclusive and equitable environment that delivers awe-inspiring guest experiences.Working Conditions:Flexible hours required, including evenings, weekends, holiday, and the ability to work until 12am, depending on event schedules.Most work is performed in a typical office setting with frequent interruptions. Constant movement throughout the Aquarium campus, often in areas with moderate to loud noise levels and variable outdoor weather conditions.Ability to stand or sit for extended periods.Must be able to lift up to 30 pounds unassisted, as well as bend, reach, crawl, kneel, push, pull, climb, and walk in support of event preparation and execution.Salary and benefits:$29.50 - $30.50/hour, Dependent on experience. Full-time staff are eligible for the Seattle Aquarium’s comprehensive benefits package to include medical, vision, dental, an employer-funded health reimbursement account, medical and dependent care flexible spending accounts, life insurance, long-term disability, 403b retirement fund with employer match, access to a subsidized ORCA pass, a Seattle Aquarium Family Plus membership and generous paid time off.How to apply: The Seattle Aquarium is committed to expanding a diverse, equitable, and inclusive conservation movement. We are invested in building an Aquarium with a wide variety of backgrounds, identities, languages, cultural ways of knowing, and life experiences. We know research shows that society has conditioned communities of color, trans and gender non-conforming people, immigrants, people with disabilities, and other marginalized candidates to more frequently not apply to a job because they don’t feel that they meet all of the qualifications listed even if they are qualified. If you meet some of the requirements and you are passionate about our mission and our ocean, we encourage you to apply and look forward to learning more about you. Interested candidates should upload a résumé to our online application to be considered. Application review will begin immediately.   SeattleAquarium.org/careers  Please let us know if you require a reasonable accommodation to apply for this job by emailing us at jobs@seattleaquarium.org.  Note: If offered the position, candidates must pass a background check. Conviction record is not an automatic disqualifier; we are a second chance employer.   About the Seattle Aquarium: The Seattle Aquarium is a respected authority on Puget Sound, the Salish Sea and the world’s one ocean. Our team increases awareness and drives the change needed to preserve and protect our marine environment by providing excellent care and wellbeing for over 5,000 animals to create an inspiring visitor experience, offer engaging daytime and evening events, conservation education programs for people of all ages and backgrounds, community outreach to marginalized populations, research that advances understanding of animals in our care and their counterparts in the wild, advocacy and policy work, an award-winning volunteer program, high-impact marketing and communications, and more.   Our values, developed in conjunction with our staff, include commitments to adopting and promoting sustainable practices, creating awe-inspiring experiences, constantly learning and improving, fostering an inclusive community, maintaining scientific credibility through evidence-based practices and honoring our unique place by using our location and history as a lens for larger understanding.   Proudly accredited by the Association of Zoos & Aquariums, we are among the top ten aquariums in the U.S. by attendance, and we welcome over one million people each year guided by our mission of Inspiring Conservation of Our Marine Environment. Learn more at  SeattleAquarium.org.

Salary : $30 - $31