What are the responsibilities and job description for the Accounts Payable Specialist position at SearchLogic Recruiting LLC?
Location: Woodstock, GA
Industry: Construction
Employment Type: Full-Time
Our client, a well-established construction company in the Woodstock area, is seeking an experienced Accounts Payable Specialist to join its accounting team. This is an excellent opportunity for a detail-oriented accounting professional who enjoys taking ownership of the full AP cycle, working with vendors and internal teams, and keeping financial processes organized and accurate.
Location: Woodstock, GA
Industry: Construction
Employment Type: Full-Time
Our client, a well-established construction company in the Woodstock area, is seeking an experienced Accounts Payable Specialist to join its accounting team. This is an excellent opportunity for a detail-oriented accounting professional who enjoys taking ownership of the full AP cycle, working with vendors and internal teams, and keeping financial processes organized and accurate.
What You'll Do
- Manage the full-cycle accounts payable process across multiple company entities.
- Accurately process, code, and enter invoices into the accounting system while ensuring appropriate approvals and supporting documentation are in place.
- Monitor AP aging and coordinate vendor payments based on due dates, cash availability, and internal approval requirements.
- Review vendor statements, research discrepancies, and resolve past-due balances and payment issues.
- Reconcile high-volume vendor accounts and work with internal departments to identify and resolve variances while maximizing available discounts.
- Maintain strong, professional relationships with vendors and subcontractors and respond promptly to payment and invoice inquiries.
- Process and reconcile employee expense reports, manual checks, reimbursements, referral fees, and other special payments.
- Reconcile monthly American Express statements and maintain accurate accounting records.
- Manage check stock and maintain organized, accessible electronic and physical filing systems.
- Obtain and maintain current Certificates of Insurance (COIs) for applicable trades, vendors, and subcontractors.
- Coordinate annual 1099 preparation, reconciliation, and required filings for company entities.
- Assist with annual workers' compensation, liability insurance, and CPA audits.
- Track and coordinate property tax payments and business license requirements.
- Assist with accounting activities related to completed/closed construction projects and homes.
- Set up new company entities in the accounting system as needed.
- Provide general accounting and administrative support to the Controller and accounting team.
What We're Looking For
- 3 years of accounting and/or accounts payable experience.
- Associates a plus
- Strong understanding of full-cycle accounts payable processes.
- Experience working with accounting software and Microsoft Office.
- Excellent attention to detail, organization, and data-entry accuracy.
- Strong written and verbal communication skills.
Why Consider This Opportunity?
- Competitive compensation based on experience
- 401(k) plan
- Health insurance fully paid for the employee
- Stable opportunity with an established construction company
- Collaborative team environment
- Opportunity to take ownership of a broad and important accounting function