Staffing Support

– Austin, TX

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With a proven track record of matching your talent with the most sought-after companies across all industries , Search Wizards believe s in the power of connecting top talent with meaningful career opportunities.

Start your journey with us today and take the first step towards a challenging and fulfilling career where opportunities for growth and professional development are endless.

Excited yet? Us too!

We currently have a very exciting opportunity available with our client for a Staffing Support in Austin, TX . This position will be a n 18 -month contract role .

The Recruiting Coordinator (Scheduling) is a critical member of our client’s HR Shared Services team, responsible for delivering seamless, accurate, and timely interview scheduling support. This role focuses exclusively on coordinating interview logistics—from managing calendars to preparing interview confirmations—ensuring every candidate and hiring team receives a consistent, high - quality experience.

This position is ideal for someone who excels in organization, thrives on operational precision, and enjoys a fast - paced, service - oriented environment.

Responsibilities

Interview Scheduling (Primary Function)

• Manage all aspects of interview scheduling, including phone screens, virtual interviews, onsite visits, panel interviews, and loop sessions.
• Coordinate calendars across multiple time zones, departments, and levels of leadership.
• Send polished, accurate calendar invitations that include meeting links, instructions, agendas, and logistical details.
• Monitor and respond promptly to scheduling requests throughout the day.
• Support urgent changes, last minute reschedules, and interviewer substitutions with professionalism and speed.
  
  

Logistics & Candidate Support

• Reserve conference rooms and ensure day of readiness for onsite interviews.
• Provide clear directions, arrival instructions, and access information to candidates.
• Troubleshoot basic technical or access issues to ensure candidates have smooth experience.
• Maintain the highest level of confidentiality when handling candidate and employee data.
• Systems & Documentation
• Maintain accurate scheduling notes and updates in the Internal System and Shared Services workflow trackers.
• Partner with recruiters and hiring teams to ensure alignment of interview timing, expectations, and needs.
• Track scheduling activity to ensure timely completion and service delivery consistency.
  
  

Qualifications

• 1–3 years of experience in high volume scheduling, administrative coordination, or calendar management.
• Strong attention to detail, accuracy, and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency with Outlook, Teams or similar scheduling and meeting platforms.
• Ability to work fully onsite Monday–Friday, 8:00 AM – 5:00 PM.
• A customer focused mindset with the ability to handle sensitive or confidential information.
• Preferred Qualifications
• Experience in HR, recruiting coordination, or a Shared Services environment.
• Familiarity with ATS platforms such as Workday, or Eightfold.
• Experience scheduling across multiple time zones or supporting fast - moving, high - volume teams.
  
  

Pay Range

• Pay range for this position will be $ 18.67 – $19.89 . Compensation will vary depending on job-related knowledge, skills, and experience. This rate is subject to change.
  
  

Search Wizards is an equal opportunity employer.

Search Wizards is known for its pioneering efforts and niche focus on Talent Solutions. We offer competitive rates, an excellent benefits package (healthcare and 401k), ongoing education, and more.

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Job ID: KB25900142