Administrative Specialist

Job description: 

Administrative Specialist - We are looking for a responsible Administrative Specialist to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting with daily office needs and managing our project’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, including MS Excel and office equipment. 

Job Type: Full-time 

Pay Rate: $26-28 (Depending on experience) 

Benefits: 

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• ESSL-PTO After90 days

Schedule: 

• 8-hourshift
• Day shift

Essential Functions and Responsibilities 

• Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees
• Manage andmaintainemployee-related documentation, including time-off requests, vacation tracking, and personnel paperwork
• Serve as a point of contact for employee inquiries, including phone calls and general administrative requests

• Develop,maintain, and update Excel-based tracking tools, reports, and lists
• Assistwith daily and weekly operational reporting, including data compilation, validation, and formatting
• Utilize Excel functions and formulas to analyze data; create andmaintainpivot tables as needed
• Maintain organized electronic and physical filing systemsin accordance withcompany policies
• Support the implementation and adherence to office policies and procedures
• Order and manage office supplies; research vendors and pricing as needed
• Coordinatelogisticsand planning support for traveling personnel, including schedules and documentation 
• Provide administrative support to visitors at the warehouse or office location
• Act as a liaison and point of contact for internal departments and external clients as needed
• Manage calendars, schedule meetings, and coordinate communications on behalf of leadership

Preferred Skills, Qualifications, and Additional Responsibilities 

• Advancedproficiencyin Microsoft Excel, including formulas, pivot tables, and data validation
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High levelof attention to detail and accuracy in data entry and reporting
• Professional written and verbal communication skills, particularly in email correspondence
• Demonstrated ability to work cooperatively with project leadership and cross-functional teams
• Experience supporting operations, field teams, or project-based environments preferred
• Ability to handle sensitive and confidential information with discretion
• Proactive problem-solver with the ability toanticipateadministrative needs
• Basic leadership or team coordination experience is a plus

• Willingness to adapt to changing project needs and timelines
• Other tasks as needed to support the project

Education & Experience: 

• High School Diploma or equivalent preferred.