What are the responsibilities and job description for the Administrative position at Schulte?
Schulte Hospitality Group is seeking an energetic, experienced, and hands on Administrative Assistant to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team!
What's in it for you? When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! SHG provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:
Work Today, Get Paid today, with Daily Pay!
Free Telemedicine and Virtual Mental Health care access for all Associates starting day one!
Multiple Health Insurance and Life Insurance options
401k Plan Company Match for eligible associates
Paid Parental Leave
Paid Time Off
Holiday Pay
Pet Insurance
Employee Assistance Program
Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships more!
Our Company: Schulte Hospitality Group is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.
JOB DUTIES AND RESPONSIBILITIES
Manage daily administrative operations of the restaurant office
Maintain organized filing systems for guest records, invoices, and internal documents
Prepare and distribute internal communications, memos, and reports Schedule and coordinate meetings and appointments
Maintain up-to-date knowledge of hotel/restaurant services, promotions, and local attractions
Process invoices, purchase orders, and expense reports
Assist with payroll preparation and timekeeping records
Draft professional correspondence and respond to emails on behalf of management
Ensure timely communication of updates and policies to staff Technology and Office Equipment
Operate and troubleshoot office equipment such as printers, copiers, and fax machines
EDUCATION AND EXPERIENCE
High school diploma or equivalent
Associate's or Bachelor's degree in Hospitality Management, Business Administration, or a related field
Additional certifications in office administration, customer service, or hotel management are a plus
KNOWLEDGE, SKILLS AND ABILITIES
Excellent verbal and written communication skills
Strong organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience in multitasking and managing competing priorities Familiarity with office administration procedures and best practices
Basic understanding of accounting principles and financial recordkeeping
YOUR DAY TO DAY:
(Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands).
*The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process.
*Schulte Hospitality Group is an Equal Opportunity Employer.
What's in it for you? When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! SHG provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:
Work Today, Get Paid today, with Daily Pay!
Free Telemedicine and Virtual Mental Health care access for all Associates starting day one!
Multiple Health Insurance and Life Insurance options
401k Plan Company Match for eligible associates
Paid Parental Leave
Paid Time Off
Holiday Pay
Pet Insurance
Employee Assistance Program
Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships more!
Our Company: Schulte Hospitality Group is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.
JOB DUTIES AND RESPONSIBILITIES
Manage daily administrative operations of the restaurant office
Maintain organized filing systems for guest records, invoices, and internal documents
Prepare and distribute internal communications, memos, and reports Schedule and coordinate meetings and appointments
Maintain up-to-date knowledge of hotel/restaurant services, promotions, and local attractions
Process invoices, purchase orders, and expense reports
Assist with payroll preparation and timekeeping records
Draft professional correspondence and respond to emails on behalf of management
Ensure timely communication of updates and policies to staff Technology and Office Equipment
Operate and troubleshoot office equipment such as printers, copiers, and fax machines
EDUCATION AND EXPERIENCE
High school diploma or equivalent
Associate's or Bachelor's degree in Hospitality Management, Business Administration, or a related field
Additional certifications in office administration, customer service, or hotel management are a plus
KNOWLEDGE, SKILLS AND ABILITIES
Excellent verbal and written communication skills
Strong organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience in multitasking and managing competing priorities Familiarity with office administration procedures and best practices
Basic understanding of accounting principles and financial recordkeeping
YOUR DAY TO DAY:
- Order office stationery and supplies
- Maintain internal databases
- Maintain POS System
- Check Labor Punches Daily
- Maintain and Print All Menus
- Receiving and Purchasing Restaurant Supplies
- Coding Invoices for Accounting
- Submit expense reports
- Keep employee records (physical and digital), in coordination with ADP
- Maintain a filing system for data on customers and external partners
- Distribute incoming and outgoing mail
- Prepare regular reports and presentations
- Organize, store, and print company documents as needed
- Answer and redirect phone calls
- Handle queries from managers and employees
- Update office policies and ensure compliance with them
- Maintain Office Equipment
- Maintain policies and restaurant policies and procedures
- Food & Beverage invoice processing and payment tracking
- Bid process for future project and new vendors prospects. Always 3 bids are required.
(Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands).
*The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process.
*Schulte Hospitality Group is an Equal Opportunity Employer.