Business Office Assistant (2786)

Scenic Living Communities is a continuing care retirement community in Iowa Falls, Iowa. Scenic Living Communities offers several levels of living including independent living, assisted living, short-term rehab, and long-term care.  

In addition to our commitment to provide quality care to our residents, we are also committed to providing a great work environment for our Team Members.

Benefits: We value and are grateful for our Team Members. Below is a snapshot of our benefits to foster health and happiness for our team:

• Health, Dental, & Vision Plans with company cost share (full-time only)
• Company paid Employee Assistance Program (EAP) 
• 401(k) with company match
• PTO
• Paid Holidays
• Competitive Wages
• Service Award Bonus

Role:

We are seeking a dedicated Business Office Assistant to join our team! The Business Office Assistant will support the Business Office Manager and Human Resources Director. This role reports to the Human Resources Director.

Responsibilities:

• Serve as the first point of contact by answering incoming phone calls to the facility, directing inquiries to appropriate departments, and providing courteous, professional assistance to callers while maintaining confidentiality. 
• Sorts, organizes, and accurately forwards incoming and outgoing mail to appropriate recipients in a timely manner.
• Ensures financial data is entered correctly and accurately.
• Assist with bank deposits.
• Manage petty cash account and resident trust fund including disbursement and reconciliation. 
• Utilize QuickBooks to manage Oak Terrace billing. 
• Oversee the accounts payable process, ensuring timely and accurate processing of invoices and payments. 
• Assists with monthly resident billing entering ancillaries and sending monthly invoices. 
• Manages the full-cycle applicant tracking process, including posting and closing job requisitions, review and forward applicants, conducting reference and background checks, and ensuring timely and accurate dispositioning of candidates in the system.
• Provides excellent communication with HR Director, Hiring Managers and candidates throughout the application process. 
• Maintains and organizes necessary files related to hiring and employment records, applications, interviews, and preemployment physicals and conduct audits of such.
• Prepares & facilitates onboarding and orientation for new hires and creates an outstanding new hire experience.
• Assists in implementing employee engagement and recognition initiatives. 
• All other duties as assigned. 

Qualifications:

High school diploma or equivalent is required. An associate’s degree is preferred. One year of related or similar experience is preferred, though not required. Strong computer literacy is required.

We are an equal opportunity employer and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability of any other characteristic protected by law. Scenic Living Communities is proud to be a tobacco-free campus, including but not limited to electronic cigarettes. We follow CMS and CDC protocols and guidelines.