What are the responsibilities and job description for the Administrative Specialist position at SBC Management USA?
Company Description
SBC Management USA LLC is a Shared Services Management and IT & Light Construction Equipment Leasing company supporting small and medium businesses throughout the United States. Through its subsidiaries, the company delivers specialized solutions in consulting, technology, and resource management. Key areas of expertise include public and private commercial construction and maintenance, strategic business consulting for government contracting, and modern IT services. SBC Management empowers businesses with the tools, knowledge, and resources they need to succeed in competitive markets. The company is dedicated to offering tailored solutions to help its clients grow and thrive.
Role Description
This is a full-time on-site role for an Administrative Specialist located in Orlando, FL. We are seeking a highly organized and proactive bilingual Portuguese/English Administrative Specialist to support the daily administrative and operational functions of our company. This role is responsible for handling documents, coordinating internal processes, maintaining records, assisting leadership, and helping keep the business organized and responsive.
Key Responsibilities
Provide day-to-day administrative support to management and staff
Prepare, organize, file, and maintain company documents and records
Assist with contracts, vendor documents, insurance certificates, licenses, and compliance paperwork
Answer calls, emails, and correspondence in a professional manner
Schedule meetings, appointments, and follow-ups
Support bid and proposal document preparation
Track deadlines, renewals, and required submissions
Maintain spreadsheets, reports, and internal databases
Coordinate with subcontractors, vendors, clients, and public agencies when needed
Assist with office organization, purchasing, and general administrative workflows
Qualifications
Bilingual English/Portuguese
Experience in administrative, office support, or operations roles
Strong organization and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office, especially Excel, Word, and Outlook
Ability to manage multiple tasks and meet deadlines
Strong attention to detail
Experience in construction, contracting, or public bids is a plus
Preferred Traits
Reliable and detail-oriented
Able to work independently
Comfortable with documents and deadlines
Professional and responsive
Problem-solver with a positive attitude