Project Coordinator

About Savills

Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.

Find your place to thrive

No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:

Be extraordinary, together.

About the Role

Savills is looking for a Project Coordinator in our NYC office to join Integrated Consulting Strategies – a financial consulting group that advises on some of the largest and most complex client engagements firm-wide. The ideal candidate is mission-driven, action-oriented and able to thrive in a growing and fast paced environment. This role is well-suited for a highly motivated, career-oriented professional with real estate experience and interest in a blended position of marketing and consulting support.

KEY DUTIES AND RESPONSIBILTIES

• Coordinate the development, production, and distribution of marketing collateral for client and business development initiatives.
• Manage the workflow, timelines, and tracking of marketing materials, ensuring deliverables are completed accurately and on schedule.
• Provide administrative and operational support, including billing, expense reporting, document management, and workflow coordination.
• Prepare, edit, and format presentations, proposals, and client-facing materials using Microsoft Office Suite. InDesign a plus.
• Conduct research and gather information to support client pursuits, presentations, and special projects.
• Coordinate on/off-site meetings, including scheduling appointments, managing calendars, arranging travel, and securing meeting space.
• Maintain conference room schedules and assist with meeting, training, and event logistics.
• Assist with the creation, editing, and quality control of marketing and presentation materials.
• Serve as a liaison among team members, internal departments, vendors, and clients to ensure timely completion of deliverables.

QUALIFICATIONS

• Effectively communicate, interact, and collaborate with brokers, staff, vendors and clients
• Consistently demonstrate a high level of performance and professionalism
• Ability to multi-task and meet deadlines in a high-pressure environment.
• Excellent verbal and written communication skills
• Maintain discretion and exhibit sound decision-making skills.
• Exhibit a high level of attention to detail.
• Strong work ethic and positive attitude.
• Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point)
• Working knowledge of Adobe InDesign/Illustrator or graphics knowledge a plus
• Ability to adapt to company specific software.
• Excellent organizational and time management skills; ability to multi-task and prioritize workload under pressure.
• Self-starter who works independently and thinks proactively and strategically.

PREFERRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree required.
• 3 years of work experience in a real estate/sales/consulting/paralegal position
• Fluent in MS Suite including PowerPoint, Word, and Excel

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.

Savills participates in the E-Verify program.