What are the responsibilities and job description for the Office Assistant position at Saul Ewing?
Job Title: Office Assistant
Office Location: Los Angeles
Department: Other Staff
Reports To: Office Manager
FLSA Status: Full-time/Non-Exempt
POSITION SUMMARY:
TheOffice Assistant is responsible for answering incoming calls, directing calls to other members of the Firm, greeting clients, vendors, and other guests, demonstrating professionalism at all times. Office Assistant will also provide onsite general administrative support to the assigned office.
ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:
Responsible for answering all incoming calls and directing them to the appropriate party; when answering calls or when clients come into the office, must take detailed, informative messages and give them to the appropriate person;
Educational and Experience Requirements:
ADDITIONAL INFORMATION:
The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $55k to $70k.
Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.
Office Location: Los Angeles
Department: Other Staff
Reports To: Office Manager
FLSA Status: Full-time/Non-Exempt
POSITION SUMMARY:
TheOffice Assistant is responsible for answering incoming calls, directing calls to other members of the Firm, greeting clients, vendors, and other guests, demonstrating professionalism at all times. Office Assistant will also provide onsite general administrative support to the assigned office.
ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:
Responsible for answering all incoming calls and directing them to the appropriate party; when answering calls or when clients come into the office, must take detailed, informative messages and give them to the appropriate person;
- Receive all incoming mail and packages delivered to the office;
- Complete light general office tasks, including copying, filing, and faxing various documents, as requested;
- Light data entry projects may also be assigned;
- Validate approved parking tickets, if applicable;
- Reserve and maintain visiting attorney offices, conference rooms and other space needs in Maptician
- Entering invoices in Emburse
- Back up Catering team with meeting set up/clean up (ordering food, coffee, beverages, etc.);
- Handle check requests for all regular and some intermittent vendors;
- Coordinate with Catering/Facilities on all kitchen and supply processes;
- Coordinate with Facilities on all building management/maintenance matters;
- Gather and place accurate lunch orders in a timely fashion; and
- Other miscellaneous administrative tasks, as requested.
Educational and Experience Requirements:
- High School Diploma or GED;
- Experience with scheduling software is preferred;
- 1 to 2 years of working in a law firm or professional services environment;
- Proficiency in Microsoft Office Suite; and
- Periodic overtime may be required.
ADDITIONAL INFORMATION:
- Individual in this position will provide additional assistance and support as directed by their supervisor
- This job description is subject to change at any time
The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $55k to $70k.
Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.
Salary : $55,000 - $70,000