Payroll Specialist (ADP)

Operations & Payroll Support Specialist

Job Summary

The Operations & Payroll Support Specialist provides essential support for payroll processing, employee onboarding, reporting, and site-level workforce administration. This role ensures accurate timekeeping, assists with new hire coordination, and supports both HR and operations teams with data management, reporting, and employee support activities. The position is critical to maintaining accurate payroll inputs, enhancing the employee experience, and supporting day-to-day workforce operations in a regional facility.

Key Responsibilities

Payroll & Timekeeping Support

• Verify the accuracy of employee timecards and resolve discrepancies.
• Maintain and update payroll information for new hires, terminations, and employee status changes.
• Audit timecards in SAP and ensure approvals and corrections are completed.
• Prepare and submit prevailing wage filings in accordance with regulatory requirements.
• Pull reports for contractor timekeeping and assist with payroll-related data requests.

Hiring & Workforce Administration

• Coordinate new hire onboarding and orientation scheduling.
• Support scheduling of interviews, candidate site visits, and related logistics.
• Assist in tracking absenteeism from the shop-floor call-off line.
• Run, build, and analyze HR and operations reports using available reporting tools.
• Coordinate shift changes and employee moves with supervisors, updating ADP and partnering with HR to ensure accuracy.
• Assist HR with recruitment activities for hourly roles as needed.
• Maintain the confidentiality and protection of sensitive employee data.

General Operations Support

• Participate in HR and operations projects aimed at improving employee experience.
• Team with HR and operations leaders to support key site initiatives and process improvements.
• Provide ongoing administrative support to ensure smooth workforce operations.

Minimum Education & Experience Requirements

• High school diploma or GED required.
• At least 2 years of experience in operations support, payroll, HR coordination, or a related administrative role.
• Experience with ADP and prior exposure to prevailing wage processes preferred.
• Demonstrated proficiency with Microsoft Office tools (Excel, Word, PowerPoint).

Special Requirements

• Ability to manage sensitive and confidential information with discretion.
• Strong organizational skills and ability to handle multiple workstreams simultaneously.

Knowledge, Skills, and Abilities

• Knowledge of payroll systems, timekeeping workflows, and workforce data management.
• Strong data accuracy skills and ability to interpret and analyze operational or HR reports.
• Professional communication skills, both written and verbal.
• Ability to work collaboratively across HR, operations, and supervisory teams.
• High attention to detail, strong follow-through, and problem-solving ability.
• Experience with workforce systems such as ADP, SAP, or similar tools.

Preferred not required skills

• Positive and proactive team player with a strong desire to enhance the employee experience.
• Detail-oriented with strong organizational and communication abilities.
• Ability to prioritize competing demands and self-manage workload effectively.

Job Type: Contract

Pay: $20.00 - $27.00 per hour

Application Question(s):

• Are you near or local to the Findlay Township, PA area?

Experience:

• Payroll: 2 years (Required)
• ADP: 1 year (Required)

Work Location: In person

Salary : $20 - $27