Accounting Specialist

Under general supervision, performs a variety of assigned clerical accounting, bookkeeping, and office assistant duties in compliance with Generally Accepted Accounting Principles (GAAP), state statutes and internal department procedures; requiring a working knowledge of assigned accounting functions, accuracy and attention to detail; interprets and explains County funding policies and procedures relative to assigned areas; views data for accuracy and completeness and makes correcting entries; maintains accounting of assigned financial records; receives payments and disburses checks; prepares billings and past due notices; assesses fees and processes cancellations; prepares statements and reports; may post information to journals, registers, and ledgers; prepares trial balances; assembles and compiles data used in the preparation of financial reports and analysis; balances and reconciles assigned accounts; enters codes and data into computerized accounting system and reviews computer output for accuracy; and provides a variety of office clerical support to assigned area of responsibility.

• Associates Degree in Accounting, Business, Bookkeeping, or related field and one year of bookkeeping, tracking accounts, gathering various financial data and general office administrative assistant experience that includes creating and typing various correspondence and reports and maintaining records and files; OR an equivalent combination of education and experience.

Required Licenses or Certifications:

• Valid New Mexico Driver's License.
   
  Additional Required Licenses or Certifications for Treasurer's Office assignment:
  • Certified Treasury Official within 1.5 years from the time of hire.
  • Skill path Star12 program

In area of assignment:

• Maintains and makes necessary adjustments to various records and/or logs such as journals, payroll/time reports, or property records; monitors assigned budgets; reviews, verifies and makes necessary adjustments to data, amounts, and codes on various records and forms for accuracy; sorts documents and posts debits/credits to proper accounts; balances entries and makes necessary corrections.
• Verifies statement items and totals with department records; reconciles bank statements or department records; and makes and checks necessary calculations.
• Prepares a variety of forms, spreadsheets, or materials for data input; monitors vendor contracts awarded for biweekly and monthly drawdowns as assigned; coordinates assigned grants awarded and funded including submission of reimbursement from expenses paid as assigned; attends meetings, yearly site reviews, and submits reimbursement requests for reimbursement to the County.
• Prepares or checks invoices, purchase orders and requisitions and other documents for processing; encodes and obtains approval when necessary; prepares check requests for tax deposits, payroll deposits, and other payments; reconciles bills or invoices for payment; makes changes on payroll deductions as needed; processes payroll as assigned; and makes corrections as necessary.
• Prepares a variety of correspondence, memos, reports and other related material to the assigned area; provides overall clerical office support to the Director, elected official or others as assigned; maintains files for assigned areas; answers phones and takes messages or responds to questions as needed; prepares price quotes, as applicable, and all orders for office supplies and equipment, forms, cleaning supplies, and other related supplies as assigned; assists the general public, customers, contractors, and employees in person, by telephone and/or e-mail answering inquiries related to department and assigned areas services, policies, regulations and records.
• May perform other duties such as copying, sorting, stamping, opening and distributing incoming mail, maintaining files of all forms and essential material as necessary.
• Performs other related duties as assigned.

 When assigned to the Treasurer's Office:

• Prepares entity audit responses; maintains files and forms related to state retention for up to ten years ending each June 30th; and provides updated versions to the public for requests of collections and outstanding taxes during the year.
• Performs posting of lockbox and online tax payments; submits refunds for any overpayments by tax payers; and oversees the overall functions of the vault.
• Assists with Request for Proposal (RFP's).
• Assists with year-end closing process.
• Implements and codes electronic phone system, point-of-sale and website for all offices and departments as applicable.

 When assigned to the Community Services:

• Develops and maintains procedures for managing, safeguarding, and allocating department inventories.
• Monitors, coordinates, and tracks grants, contract MOU's, building maintenance/safety activities maintaining compliance with safety standards according to applicable Federal OSHA regulations to include updates of Safety Data Sheets (SDS).

 When assigned to the Detention:

• Inputs and maintains inmate monetary/commissary accounts; answer inmate correspondence and provide requested information; mail bond paperwork to court jurisdictions.

Salary : $43,722 - $50,274