What are the responsibilities and job description for the Lead Registrar - Internal Candidates Only position at San Marcos High School?
JOB TITLE: Lead Registrar WAGE/HOUR STATUS: Nonexempt
REPORTS TO: Principal/ Lead Counselor
DEPT. /SCHOOL: High School DATE REVISED: April 2023
PRIMARY PURPOSE:
Maintains accurate educational records for all students. Reviews transfer records and creates academic achievement records according to state guidelines. Confirms status of state mandated testing requirements and Senate Bill 30 requirements. Assists counselors in registration and enrollment of students. Certifies rank in class. Documents all graduation requirements are met.
QUALIFICATIONS:
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Education/Certification: High School diploma or GED Secretarial training preferred
Special Knowledge/Skills: Proficiency in the use of a computer and knowledge and ability to use and/or learn to use Database, Internet, Spreadsheet, Word Processing, and any other platforms needed to perform the tasks required of a registrar Ability to define problems, collect data, establish facts, and draw valid conclusions Ability to write reports, business correspondence, and procedure manuals Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public Valid Texas Driver’s License with driving record that meets the requirements of the District Ability to maintain accurate and auditable records Effective organizational, communication, and interpersonal skills
Experience: Two years clerical or secretarial experience preferred |
MAJOR RESPONSIBILITIES AND DUTIES:
- Coordinates registration of new students.
- Requests records for enrollment of new students from previous school..
- Evaluates and analyzes all new student records and translates to Texas Academic Assessment Record.
- Files correspondence and maintains student records.
- Enters all historical grades and school codes for transfer students.
- Reviews all Junior (6th Semester) and Senior (7th Semester/3rd nine week) records for accuracy prior to ranking.
- Verifies correct school leaver codes for Public Education Information Management System (PEIMS) reporting and coordinates withdrawal records.
- Clarifies District policy concerning student records for outside inquiries.
- Responds to requests from various state and federal agencies regarding student records.
- Complies with record retention policies.
- Post nontraditional grades on transcripts.
- Assists with verification of graduation eligibility.
- Assists the department with scanning of records and documents.
- Implements and maintains electronic filing of student records through DocuWare.
- Troubleshoots all online transcripts and notifies District personnel of any problem areas.
- Confirms enrollment/attendance as legally appropriate.
- Reports credit discrepancies to counselors.
- Manages functions of the Counseling Office in the absence of other para-professionals.
- Acts as a public relations liaison to the community.
- Maintains confidentiality of information.
- Reports to work on time every day.
- Performs all other tasks and duties as assigned.
- Serve as notary public for the school.
EQUIPMENT USED:
Personal computer, printer, calculator, copier, fax machine, and shredder and other general office equipment.
WORKING CONDITIONS:
Mental Demands:
Ability to communicate effectively (verbal and written) and maintain emotional control under stress.
Ability to multi-task daily.
Physical Demands:
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use their hands and fingers or feel and reach with their hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision. The employee is occasionally required to drive a personal vehicle in the performance of assigned tasks. Repetitive hand motions; prolonged use of computer; work with frequent interruptions; moderate lifting.
School district employees may be required to work from home and use their personal electronic devices.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.