Communications and Events Specialist - Salve Regina University

BASIC FUNCTION:

• The Communications and Events Specialist supports Salve Regina University's Circle of Scholars, a lifelong learning institute serving adults aged 50 and older from the local community. The program comprises more than 100 seminars per year, over 1,000 members, 60 instructors, and membership events.
• Working collaboratively with the Program Director and the Membership and Operations Specialist, this position assists in executing program objectives, managing operations, and enhancing member engagement through effective communication and event coordination.
• This position is 25 hours per week.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage logistics and promotion for summer community events.
• Manage special seminar sessions, off-site visits, walking tours and seminar luncheons.
• Coordinate international travel program and fundraising campaigns.
• Assist with instructor and leadership council meetings and events.
• Organize the annual June reception for members and instructors.
• Design, write, and distribute newsletters, event announcements, member updates and other communications using platforms such as Mailchimp.
• Set up and support classroom and lecture media (video recording, presentations, microphones, etc.).
• Assist with seminar registration and membership enrollment using the program management software.
• Respond to member and instructor inquiries promptly and professionally, exercising sound judgment and problem-solving in public-facing situations.
• Oversee operational aspects during the Program Director's absence or during peak demand periods.
• Provide general administrative and project support as needed.

OTHER DUTIES AND RESPONSIBILITIES

• Work directly with staff from media services, IT, the business office, advancement, conferences and events, and other departments as necessary.
• Perform other duties as required by the Program Director.

LICENSES, TOOLS AND EQUIPMENT:

• A valid driver's license is required.

ENVIRONMENTAL CONDITIONS:

• The incumbent is not substantially exposed to adverse environmental conditions.

Required:

• Bachelor's degree and 3-5 years of related experience.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills, with the ability to engage effectively with older adults.
• Demonstrated project management, organizational, and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Access.
• Ability to learn and use communication tools (e.g., Mailchimp) and online meeting platforms (e.g., Zoom, Webex).
• Ability to set up and support classroom media equipment.
• Self-motivated, able to work independently and collaboratively.
• This position could occasionally require bending, reaching, ascending and descending stairs, standing, walking, pushing, pulling, lifting, talking, and hearing.

Preferred:

• Familiarity with presentation creation, editing, and software features is desirable.
• Knowledge of current events, history, the arts, and other possible seminar topics is highly desirable.

Salve Regina University offers generous benefits to eligible employees including (waiting periods apply):

• health, dental and vision coverage available on the first of the month following date of hire
• 403(b) retirement plan through TIAA with employee and employer contributions as well as access to advising services
• long-term disability coverage
• employer-paid life and AD&D insurance
• up to 100% free tuition at Salve for eligible employees and qualified dependents
• robust wellness program and free access to the on-campus Fitness Center

Other available benefits include:

• supplemental life insurance for employees and dependents
• supplemental insurance coverage through Aflac
• Tuition Exchange scholarship program. Application available for qualified dependents of eligible employees working full-time
• discounted pet insurance through ASPCA
• student loan forgiveness assistance program (SAVI)
• employee Assistance Program through Health Advocate
• flexible spending health and dependent care accounts
• health savings accounts
• 529 collegebound saver program
• paid parental leave and adoption assistance

For more detailed information on Salve's benefits, visit https://salve.edu/human-resources/benefits.

Salve Regina University strives to cultivate belonging values through diversity, equity inclusion in order to foster a welcoming culture for our staff, faculty and students, as well as the wider community. Salve Regina University embraces all people with grace. No matter the path traveled to get here, the University acknowledges that many identities will intersect. Salve Regina belongs to all in its community.