Registrar / Passport Specialist

This job was posted by https://www.kansasworks.com : For more

information, please see: https://www.kansasworks.com/jobs/13612880

##### Posting Start Date {#posting-start-date role="heading" aria-level="3" uw-rm-heading="level"}

07/09/2026\

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##### Posting End Date {#posting-end-date role="heading" aria-level="4" uw-rm-heading="level"}

07/26/2026\

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##### Descriptions {#descriptions uw-rm-heading="prs"}

Salary Information

Starting salary is \$16.68/hour.

Job Duties Include

Review submitted documents to ensure legislative and organizational

requirements are met. Apply Property Industry Standards to real estate.

Have understanding of the real estate documents, Uniform Commercial Code

(UCC), military discharge papers and other instruments of writing.

Perform clerical and fiscal functions to ensure qualifying documents are

recorded or filed, indexed, viewable by the public and permanently

archived. Assist customers, passport applicants and staff. Operate and

maintain Polycom phone system. Maintain annual passport certification

under the authority of the Bureau of Consular Affairs U.S. Department of

State. Check information on UCCs, personal property liens, State and

Federal tax liens and collect proper fees. Receipt and file UCC fixture

filings, amendments, miscellaneous liens and releases according to

Kansas Statutes. Enter UCCs in computer, create UCC cards, index to the

land records manually and electronically. File and scan. Maintain

monthly reports on filings and fee totals. Post and file filings. Purge

expired files. Enter data for document using office and PRIA standards

in the physical records and digitally. Post documents in various

records. Print daily and monthly reports. File aperture cards daily.

Collect and receipt service fees. Update balances and reports. Train

public on public computers. Assist public in using County websites and

Register of Deeds subscription website. Process debit and credit

payments via the providers website. Utilize Register of Deeds software,

idoc website, GIS mapping, Appraisers software, City of Salina mapping

and physical sources as tools for assisting customers. Provide fees and

real estate information such as legal descriptions, ownership, liens,

agreements, easements, plats, surveys, bylaws, resolutions, genealogy

searches and many other related instruments. Assist military discharges

with getting their DD214 recorded and provide certified copies. Answer

questions concerning passport books or renewals, processing as

necessary. Answer incoming calls. Scan documents into computer adjusting

images and settings. Link image to correct document number. Redact

personally identifying information. Burn images onto CD and send for

archival microfilming. Requires extensive training classes from U.S.

Department of State within the first month of employment and pass the

U.S. Department of State exam to become a Certified Passport Acceptance

Agent. Accept and secure private identifying information on all parties.

Process applications according to the requirements in the Passport

Agents Reference Guide. Pass random inspections from the program analyst

Bureau of Consular Affairs Office of Acceptance Facility Oversight.

Deliver and track certified mail. Specialists will assume the duties of

the Deputy. Assist in the process of setting up a new plat. Update new

locations in master index books. Scan Mylar into printer and make

copies. Evaluate documents presented to record for completeness, correct

and proper structure of legal descriptions, signatures, names, margins,

seals, stamps, dates, fees and other statutory requirements. Cross train

to record documents meeting statutory requirements. Monitor and edit

converted or enhanced images and data. Index newly converted images of

older documents as necessary. Maintain customer service files.

##### Require ments {#requirements uw-rm-heading="prs"}

Minimum Qualifications

• Must have a High School diploma or the equivalent.
• General clerical skills required.
• Must be efficient with computers.
• Must be able to work with public in a congenial manner.
• Must be able to work efficiently in a teamwork setting.
• Preferably have two (2) years experience working with land records
  
  

and legal descriptions.

• Must be able to pass testing to be certified as a Passport Agent.
  
  

Physical Requirements

Determined Work Level: Level 3 Medium Work The applicant must attain a

2.5 score or above score on their physical capacity profile. Exerting 20

to 50 pounds of force occasionally, and/or up to 10 to 25 pounds of

force frequently, and/or greater than negligible up to 10 pounds of

force constantly. An ability to hear and communicate by means of the

spoken word. An ability to climb ladders. An ability to read and write

in cursive neatly and legibly. An ability to stand or sit at computers

for long periods of time.

**Veteran\'s Preference:**

Former military personnel or their spouse that have been verified as a

veteran under K.S.A. 73-201 will receive an interview if they meet the