Accounts Payable Supervisor

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary

The Accounts Payable Supervisor is responsible for overseeing daily accounts payable operations, ensuring accurate and timely processing of vendor invoices, and maintaining strong internal controls. This role supports the finance department by enhancing vendor relationships, improving processes, and ensuring compliance with company policies and applicable accounting standards, including U.S. GAAP and ASPE/IFRS, as required.

Key Responsibilities

• Operational Oversight
• Supervise day‑to‑day accounts payable activities, including invoice processing, approvals, and payment runs
• Ensure invoices are accurately coded, approved, and posted in accordance with company policies
• Monitor AP aging and cash disbursement schedules to meet payment terms and optimize cash flow
• Review and approve exception items, adjustments, and manual payments
• Lead, coach, and develop accounts payable staff, including workload distribution and performance management
• Assist with hiring, onboarding, and training of AP team members
• Provide guidance on complex transactions and resolve escalated issues
• Ensure compliance with internal policies, accounting standards, and regulatory requirements
• Maintain strong internal controls to prevent errors, duplicate payments, or fraud
• Support internal and external audits by preparing documentation and responding to inquiries
• Manage vendor relationships and resolve invoice discrepancies or payment disputes
• Partner with Procurement, Operations, and Finance to ensure accurate and timely processing
• Serve as the primary escalation point for accounts payable–related issues
• Manage periods of increased workload during month‑end and year‑end close
  
  

Process Improvement & Reporting

• Identify opportunities to improve AP efficiency, accuracy, and automation
• Assist with system upgrades, implementations, and process standardization initiatives
• Prepare and analyze accounts payable metrics and reports, including aging, KPIs, and exception trends
• Qualifications and Experience
  
  

Education & Experience

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
• Minimum of 5 years of accounts payable experience
• At least 1–2 years of supervisory or lead experience
• Experience in high‑volume AP environments preferred
  
  

Skills & Competencies

• Strong knowledge of accounts payable processes and general accounting principles
• Proficiency with ERP systems (e.g., SAP, Oracle, NetSuite, Workday)
• Advanced Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and data analysis
• Excellent organizational, problem‑solving, and communication skills
• Ability to manage deadlines and prioritize tasks in a fast‑paced environment
• Familiarity with U.S. W‑9 and 1099 reporting and/or Canadian vendor tax documentation (e.g., SIN/BIN, T4A reporting)
• Exceptional attention to detail and accuracy
  
  

Preferred Qualifications

• Experience in shared services, multi‑entity, or high‑volume AP environments
• Knowledge of sales tax, GST, and HST compliance in both the U.S. and Canada
• Demonstrated ability to analyze processes and recommend improvements
  
  

Key Performance Indicators (KPIs)

• Invoice processing accuracy and cycle time
• On‑time payment percentage
• Accounts payable aging metrics
• Reduction in invoice exceptions or vendor disputes
• Audit findings related to AP controls
  
  

Location

Hybrid work environment

1–2 days per week in the Evansville, IN office for payment processing

Compensation & Benefits

The expected base salary range for this role is $85,000.00-$88,000.00 USD per year, depending on skills, experience, qualifications, and location.

This role is also eligible for performance‑based bonuses and a comprehensive U.S.‑based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support
  
  

For More Information, Please Review Our Full Benefits Overview.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice

Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.