Multi-Site RN Supervisor

POSITION SUMMARY:

Saint James Health is seeking an experienced Registered Nurse (RN) to serve as the Multisite RN Supervisor, a key leadership role responsible for overseeing vaccine management, clinical staff training, and workflow accountability across multiple locations. This role is critical to driving operational consistency, ensuring regulatory compliance, and elevating the performance of Licensed Practical Nurses (LPNs) and Medical Assistants (MAs). The Multisite RN Supervisor will lead the NJIIS/VFC immunization program with a high level of oversight while developing a skilled, accountable clinical support team across all Saint James Health sites. This is a hands-on leadership position requiring prior supervisory experience, with direct reporting to the Director of Nursing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Immunization Program Oversight

• Lead all aspects of vaccine management across multiple sites, including storage, handling, inventory, and documentation.
• Ensure full compliance with VFC (Vaccines for Children) /317/ NJIIS, CDC, and New Jersey Department of Health requirements.
• Perform monthly audits of vaccine storage, temperature logs, and documentation.
• Investigate and resolve vaccine errors; implement corrective action plans.
• Maintain audit readiness for HRSA, VFC, and DOH reviews.

Clinical Training & Workforce Development

• Assist with the implementation of standardized training programs for LPNs and Medical Assistants.
• Oversee onboarding, competencies, and annual clinical skills validations (e.g., injections, documentation, workflows).
• Provide ongoing coaching, mentorship, and real-time feedback to clinical staff (LPN's and MA's).
• Identify performance gaps and recommend targeted improvement plans.
• Support workforce development initiatives, including certifications and continuing education.

Workflow Oversight & Accountability

• Monitor and enforce clinical workflows related to immunizations, intake, and patient flow.
• Conduct regular audits of LPN and MA workflows, documentation, and task completion.
• Ensure adherence to Epic workflows, standing orders, and UDS documentation standards.
• Identify inefficiencies and recommend process improvements.
• Partner with front desk leadership to ensure appropriate staffing coverage and operational support.

Multi-Site Clinical Operations Leadership

• Supervise and support clinical support staff (LPNs and MAs) across multiple locations (minimum 20 staff).
• Travel between sites to ensure consistency in clinical operations and compliance.
• Collaborate with DON, Nurse Manager, and leadership to resolve operational challenges.
• Lead trainings, and performance improvement initiatives for MA's & LPN's.

Quality & Compliance

• Support quality initiatives aligned with HRSA UDS measures, including immunization rates and preventive care outcomes.
• Ensure adherence to infection control policies and clinical safety standards.
• Participate in incident reporting, investigations, and corrective actions, as directed by DON.
• Maintain current knowledge of FQHC regulatory requirements and best practices.

QUALIFICATIONS:

• Active Registered Nurse (RN) license in the State of New Jersey
• Minimum 3–5 years of clinical experience, preferably in an FQHC, ambulatory care or community health
• Minimum 2–3 years of supervisory/management experience, overseeing staff across multiple sites
• Strong experience managing VFC/317/NJIIS immunization programs, including vaccine storage, handling, and compliance; experience in pediatrics, OB/GYN, and family practice preferred
• Experience training and supervising LPNs and Medical Assistants
• Knowledge of FQHC operations, HRSA, UDS, and VFC requirements preferred
• Experience with Epic EMR strongly preferred
• Strong leadership, organizational, and communication skills
• Ability to manage multiple priorities in a fast-paced, mission-driven environment
• Bilingual (English/Spanish)-Preferred

Core Competencies

• Leadership & Accountability
• Clinical Training & Workforce Development
• Regulatory Compliance & Audit Readiness
• Operational Excellence
• Process Improvement
• Team Collaboration

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, and walk. The employee must be able to lift and/or move up to 10 pounds.