What are the responsibilities and job description for the Site Supervisor position at The Leaguers Inc?
POSITION: SITE SUPERVISOR
Responsible for overseeing the daily center operations, supervising center staff, ensuring compliance with Head Start standards, and maintaining a safe, developmentally appropriate learning environment for children. As the
Site leader, the supervisor is responsible for ensuring that the Leaguers’ Mission and Vision are enacted daily and the center delivers high-quality early childhood services aligned with federal Head Start and State standards.
SUPERVISION
- Responsible for the daily operations of the Head Start/ Early Head Start center.
- Ensure a safe, clean, and healthy environment for children and staff via monitoring of indoor and outdoor spaces.
- Provide site orientation to new and transferred staff and maintain current CHRI and CARI on file.
- Monitor employees’ work schedules and request substitutes as needed.
- Coordinate with other middle management staff to provide supervision, guidance, and support to
Center staff.
- Ensure parents enter attendance daily on the kiosk and that information is checked and verified in the Child Plus System.
- Maintain 85% attendance for children and ensure family advocates complete absentee reports daily.
- Ensure center staff receive important communication promptly, and report site and staff issues promptly to ensure a prompt response.
FACILITIES
- Ensure that all center licensing information is current and posted.
- Ensure the cleanliness of the center and report on any issues needing immediate attention.
- Ensure regular communication with parents is maintained through monthly calendars and notices. Ensure bulletin boards are neat and postings are current.
- Utilize the classroom checklist, Custodian checklist, and other monitoring tools to ensure that needed maintenance and repairs are made in accordance with agency policy.
- Conduct one Fire Drill and one Emergency drill monthly.
- Ensure the Custodian Daily checklist is completed, and the Custodian Performance and Quality Review is completed weekly.
- Ensure Maintenance prepares and submits a requisition for supplies by the third Monday of each month.
PARENT INVOLVEMENT
- In collaboration with PFCE, ensure the composition of the center parent committee annually and that the Policy Council representative participates in monthly meetings.
- Participates with PFCE staff in the Selection and enrollment of children at the center.
- Work consistently with PFCE to be at full enrollment and to maintain an 85% attendance rate.
GENERAL RESPONSIBILITY
- Ensure teaching staff enter meal count for Breakfast, lunch, and Snack for children daily.
- Ensure ADP timecards are completed for each staff member and Time Off requests are approved promptly.
- Maintain accurate records for Licensing review, such as Site Staff Information, Facilities, Pest Control, Fire Drill log, Child Accident, and maintain them in binders at the site for review.
OTHER REQUIREMENTS
- Communicate effectively with staff, families, children, and the public.
- General knowledge of Personnel policies and procedures, licensing information in the state of New Jersey, New Jersey Standards for Preschool Education, and Head Start Performance Standards.
- Be flexible in work duties and be responsible as part of the site team to carry out all other non-assigned duties effectively.
QUALIFICATIONS
- Must hold a Bachelor's Degree in Early Childhood Education or a related field w/ a minimum of 15 college credits in Early Childhood Education.
- Minimum of 2 years of Leadership/ Supervisor experience.
- Minimum of 2 years of experience in a school setting, preferred.