Office Administrator II

Job Description

Location: Twinsburg, OH 44087

Summary:

The Office Administrator II is responsible for coordinating site visitors and guests, both internal and external. This role serves as Point of Contact (POC) for all Twinsburg front desk activities. Assists general manager in addition to other departments with administrative functions.

Essential Duties and Responsibilities

Greet visitors and guests in the main lobby

Responsible for completion of visitor form, clearance in (Denied Party Screenings (DPS)) of all visitor's in advance of their arrival as well as assigning proper badging to maintain security and access control for site's entrances. Including assigning all new employees, interns, contractors (badges, nameplates, meet & greets for individuals)

Assist Contracts Director with creation of NDA's and tracking expiration dates for site.

Responsible for assisting various department with document scanning and loading data into SharePoint.

Responsible for administration of users for EC Tech compliance portal in coordination with Import, Export, Trade Compliance (IETC) department.

Assist Facility/Security director with badge generation and printing for new employees.

Assists various departments at site level with data entry

Serves as site POC for Security Company, communications, in conjunction with compliance/contract manager and HRM.

Coordinates weekend office hours and building availability with Twinsburg Leadership Team

Act as site coordinator for travel issues and follow-up.

Responsible for updating organizational charts, seating chart, other site specific documents

Support indirect supply chain with purchase requisition generation in SAP

Manages office supply orders and purchasing for site.

Project coordinator for the Health and Wellness Fair (i.e. Biometrics, Flu shots and other health and wellness related topics).

Responsible for coordination of “people events” (i.e. All occasions cards and flower orders gift packages sent on behalf of Safran)

Ensure kitchenette behind lobby area is stocked with supplies needed for meetings.

Adheres to safe work practices and contributes to the evolution of the health, safety, and environmental program and culture;

Participate and support Engage team activities.

Other duties may be assigned.

Travel requirements: No regular travel required.

Evening/nights hours may be required.

Weekend hours may be required

Job Requirements

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A High School diploma or GED equivalent.

A minimum of two (2) years of administrative experience in a support role

Proficient with Microsoft Office programs

This position requires access to technologies and hardware subject to US national security based export control requirements. All applicants must be US Persons (8 USC 1324b(a)(3)) or otherwise authorized by the U.S. Government. No company sponsorship will be offered.

Knowledge/Skills:

Strong interpersonal skills and ability to communicate and build effective relationships at all levels.

Proficient in Microsoft Office applications.

Strong attention to detail

Able to communicate verbally in a professional manner face to face and via telephone.

Ability to multitask and to manage own time effectively.

Ability to work on own initiative in a fast-paced environment.

Flexible with a “can do” customer focused attitude.

Must be a team player, able to get along well with others and support the business.

Certificates, Licenses, Registrations

N/A

Preferred Skills :

Experience as an Administrative Assistant

Experience as an Office Coordinator and/or reporting specialist

Supervisory Responsibilities:

List the supervisory responsibilities this position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities.

N/A

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

May require long periods of sitting.

May require lifting less than 20 lbs.

May require prolonged repetitive use of upper extremities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Typical office environment requiring the use of typical office equipment (i.e. computers, phones, etc.) Computer keyboarding, computer monitor and mouse use including reaching forward, grasping, finger and wrist manipulation and neck bending and turning; near vision is necessary for computer monitor use.

But what else? (advantages, specific features, etc.)

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job posting does not constitute a written or implied contract of employment. This position requires access to technologies and hardware subject to US national security-based export control requirements.

All applicants must be US Persons (8 USC 1324b(a)(3) otherwise authorized by the U.S. Government. No company sponsorship will be offered. This description has been designed to indicate the general nature and level of work performed by an employee within this position.

The actual duties, responsibilities and qualifications may vary based on assignment or group. All qualified applicants will receive consideration for employment without regard to race, color, age, ethnicity, religion, sex, sexual orientation, gender identify, national origin, disability, veteran status, genetic data or other legally protected status. Safran is committed to working with and/or an accommodation while seeking employment, please call :330 321 4172. We will decide on your request for reasonable accommodation on a case-by-case basis.

Company Information

Safran is an international high-technology group operating in the fields of aerospace (propulsion, equipment and interiors), space and defense. Its mission is to contribute sustainably to a safer world, where air transport becomes ever more environmentally friendly, comfortable and accessible. Present on every continent, the Group employs 110,000 people and generated €31.3 billion in revenue in 2025. Safran holds, either independently or through partnerships, leading global or European positions in its markets.

Safran was ranked second in the Aerospace & Defense sector in TIME magazine's ""World's Best Companies 2025"" ranking.

As the world leader in aeronautical electrical systems, Safran Electrical & Power is a key player in the electrification of aircraft equipment and electric and hybrid propulsion. With expertise across the onboard energy chain, the company designs and delivers innovative, optimized and modular architectures and solutions.