Executive Assistant

Executive Assistant

Hybrid

Seattle, WA

Responsibilities:

• Manage complex calendars, including scheduling calls and meetings, anticipating conflicts, and ensuring seamless day-to-day flow.
• Provide administrative support to the investment team and assist with onsite meetings as needed.
• Coordinate intricate domestic and international travel arrangements, including commercial and occasional private flights.
• Plan and execute all aspects of onsite meetings and events, including meals, logistics, materials, and end-to-end coordination.
• Prepare monthly credit card reconciliations and process expense reports accurately and on time.
• Handle office tasks such as copying, scanning, securing signatures, document organization, and file management.
• Support the extended investment team, including affiliate groups, with travel and administrative needs.
• Serve as backup administrative support for additional Investment Professionals as required.

Office & Event Support

• Lead or assist in planning internal and external events from concept through completion.
• Provide limited administrative assistance to portfolio companies when needed.
• Participate in additional projects based on business needs and candidate interest.

Qualifications & Skills:

Experience & Education

• 10 years of Executive Assistant experience supporting multiple C-level executives; private equity or financial services experience preferred.
• Bachelor’s degree strongly preferred; equivalent experience considered.

Technical Skills

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong computer literacy and ability to quickly learn new systems and tools.