What are the responsibilities and job description for the Accounting Coordinator position at RX3, LLC?
TITLE: Accounting Coordinator
TYPE: Direct Hire
LOCATION: Fort Washington, PA
ONSITE/REMOTE/HYBRID: Onsite
We are seeking an Accounting Coordinator to support the day-to-day operations of a multi-entity accounting environment. This role focuses on transactional accuracy, payroll assistance, vendor invoice coordination, and ensuring consistency between accounting and project management systems. The position is hands-on and detail-oriented, playing a key role in maintaining dependable financial records, supporting timely payroll and payments, and minimizing corrections during the month-end close process.
Two individuals will be hired into this role. While responsibilities and expectations are consistent across both positions, primary areas of ownership will be assigned after onboarding to promote accountability and operational continuity.
MAIN RESPONSIBILITIES
Payroll Support
- Accurately enter payroll information according to established timelines
- Assist with labor distribution and job cost alignment
- Participate in payroll review and reconciliation activities
- Flag and escalate payroll discrepancies in a timely manner
Accounts Payable and Accounts Receivable Assistance
- Perform data entry for AP and AR transactions as needed
- Apply consistent and accurate coding to financial transactions
- Track invoices, maintain supporting documentation, and assist with follow-ups
- Support billing documentation and project setup activities
Accounting Systems & Data Integrity
- Act as a support contact for vendors and subcontractors using project and accounting systems
- Guide vendors on invoice submission and documentation standards
- Monitor daily data synchronization between accounting platforms
- Investigate and resolve data mismatches or system errors
- Maintain clear records and audit trails for system corrections
Month-End Close Support
- Assist with reconciliation and close preparation activities
- Help resolve transactional issues prior to close
- Adhere to documented close procedures and deadlines
Cross-Department Collaboration
- Work closely with Accounting, Procurement, and Operations teams
- Follow established workflows and escalation protocols
- Communicate proactively when information is incomplete or unclear
QUALIFICATIONS
- Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent hands-on experience
- Comfortable working in accounting software and spreadsheets
- Strong attention to detail and commitment to accuracy
- Ability to follow defined processes and procedures
- Ability to recognize issues and escalate appropriately
- 0–2 years of experience in accounting, finance, or administrative roles is preferred
- Exposure to construction, project-based, or manufacturing accounting environments
- Familiarity with project management or accounting platforms such as Client, QBO, or similar tools
- Working knowledge of Microsoft Excel or Google Sheets
EOE STATEMENT
We are an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.
Pay: $48,000.00 - $58,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $48,000 - $58,000