Executive Assistant / Office Manager (Russian Speaking Preferred)

Job Overview

We are seeking a dynamic and highly organized Executive Assistant / Office Manager with a preference for Russian language skills to join our team. This pivotal role combines administrative excellence with office management expertise, ensuring smooth daily operations and providing exceptional support to executive leadership.

The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving, impeccable organizational skills, and the ability to handle multiple priorities.

Responsibilities

• Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Manage office operations seamlessly by overseeing supply inventory, coordinating maintenance requests, and ensuring the workspace remains organized and professional.
• Assist with event planning for company meetings, conferences, and team-building activities, handling logistics such as venue booking, catering arrangements, and material preparation.
• Handle correspondence via email, phone calls, and multi-line phone systems with professionalism and courtesy, maintaining excellent phone etiquette at all times.
• Perform data entry, and maintain accurate records through filing systems - both digital and physical - while ensuring confidentiality.
• Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents, and transcribing notes as needed.
• Facilitate communication across departments by managing internal workflows and assisting with clerical tasks such as photocopying and document proofreading with precision.

Qualifications

• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Strong typing speed along with transcription and proofreading abilities to ensure accuracy in all documents.
• Exceptional communication skills coupled with professional phone etiquette; multilingual abilities in Russian are highly desirable.
• Familiarity with front desk operations, multi-line phone systems, filing systems, and general office procedures.
• Ability to adapt quickly to changing priorities while maintaining attention to detail; previous office experience is essential.

Join us to be part of a vibrant team dedicated to operational excellence!

We value proactive individuals who bring energy and enthusiasm to their work every day while supporting our organizational goals through meticulous execution of their responsibilities. This paid position offers an exciting chance to develop your skills within a collaborative environment that celebrates efficiency and professionalism.

• Pay: $18.50 - $22.50 per hour