Receptionist/Administrative Assistant

RUSSETT MANAGEMENT, INC.

Russett Management, Inc. is a local, family-owned management company overseeing business operations for multiple entities engaged in agriculture, mineral management, land management and commercial real estate management and development. As an entrepreneurial based family business, we believe in working together and work/life balance.

What We’re Looking For:

Russett Management is seeking an experienced and self-motivated Administrative Assistant to join our office in Ardmore, OK. This person will be responsible for the day-to-day operations of the administrative services function. This role involves performing clerical, administrative, record-keeping, and other administrative support functions as assigned.

Responsibilities:

· Answer and direct incoming phone calls and transfer calls to appropriate parties.

· Greet and assist visitors and clients in a professional and welcoming manner, and direct inquiries to the appropriate individuals.

· Receive packages, pick-up mail and distribute accordingly.

· Prepare documents, memos, letters, reports and correspondence.

· Maintain and organize filing systems, both digital and paper, and manage databases. Convert old paper records to digitized format.

· Perform data entry and ensure accuracy in records and documentation.

· Order office supplies, manage inventory and research new deals and suppliers.

· Maintain contact lists and manage office equipment including printers and copiers.

· Provide general support to staff members and act as the point of contact for the office.

Required Skills & Qualifications

· High School diploma or equivalent required.

· Proven experience as an administrative assistant, office assistant or similar role.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

· Excellent written and verbal communication skills

· Strong organizational and time management skills with the ability to multitask.

· Attention to detail and accuracy in all work.

· Strong typing and data entry skills.

· Ability to work independently and as part of a team.

· Professional and courteous demeanor with strong interpersonal skills.

· Ability to prioritize tasks and meet deadlines.

· Dependability, punctuality and reliability.

· Discretion and ability to handle confidential information.

Physical Requirements

· Constant use of computer screens

· Ability to operate a computer keyboard and mouse, use hands and fingers to handle or feel, reach with hands and arms, and talk, see and hear.

· Intermittenly standing, stooping, bending at the waist, walking, kneeling or crouching.

· Ability to sit and/or stand for long periods of time during the workday.

· Long periods of typing and repetitive motion.

· Ability to lift and/or move and carry up to 30 pounds.

Compensation:

The approximate compensation range for this position is $35,000 to $45,000 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience and skill set.

Benefits:

· 5 days paid vacation in first year of employment, 10 days paid vacation per year after completion of first year (not including holidays: Memorial, Labor, Good Friday, Christmas, Thanksgiving and day after, New Years, or 4th of July).

· Company healthcare plan, employer pays 50% of premium.

· Simple IRA with up to 3% match

· End of year bonus based on performance

· ½ home-grown beef or 1 lamb per year, processing costs paid by employee

Pay: From $35,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person

Salary : $35,000 - $45,000