What are the responsibilities and job description for the Executive Assistant to Chief Operations Officer position at Russell Tobin?
Executive Assistant – Firm Risk Management (FRM)
Location: New York, NY
Employment Type: Contract (12 months, with possibility of extension or conversion based on performance and business needs)
Position Summary
The Executive Assistant will provide high-level administrative support to Risk COO executives, managing calendars, travel, and office workflows. The role also includes supporting the wider department with administrative tasks to ensure smooth operations.
Key Responsibilities
- Manage executives’ calendars, schedule meetings and conference calls, handle conflicts, and prioritize requests
- Coordinate conference rooms, catering, and audio/video conferencing setup
- Arrange domestic and international travel, including logistics
- Prepare, submit, and monitor expense reports and vendor payments
- Provide general administrative support, including onboarding new employees, managing supplies, coordinating equipment needs, processing mail, and maintaining an organized work environment
Qualifications
- Minimum 5 years of experience as an Executive Assistant
- High level of professionalism, business etiquette, and tact in confidential situations
- Strong communication skills (written and verbal) and ability to interact with senior management
- Proficiency in Microsoft Word, Outlook, and general office procedures (scheduling, expenses, correspondence)
- Ability to work independently and take initiative in a fast-paced environment
*** Pay Rate- $28-$30/hour
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
Salary : $28 - $30