Event Marketing Specialist

Russell Tobin's client a manufacturing company is hiring a Marketing Events Specialist in New York, NY.

Marketing Events Specialist (Contract Role)

Duration: 3 months (with possibility of extension or conversion)

Start Date: ASAP

Schedule: 40 hours/week

Work Arrangement: Hybrid — three days onsite, two days remote (schedule may vary). Occasional weekend support may be required.

Location: New York, NY (Midtown)

Pay rate: $30 - $35/hr

About the Role

We are seeking a highly organized and proactive Marketing Events Specialist to support a fast-paced marketing organization. This role focuses on event execution, marketing operations, and cross-functional coordination. The ideal candidate is detail-oriented, reliable, and thrives in environments where logistics, communication, and follow-through are essential.

Key Responsibilities

Event Execution Support

• Coordinate logistical details for North America events, including shipping, freight, tracking, timelines, and run-of-show updates.
• Communicate with vendors for installs, tear-downs, printing, and on-site requirements.
• Manage ordering, inventory tracking, replenishment, and post-event returns of assets and materials.
• Build and update event checklists, packing lists, and production trackers.
• Support athlete travel logistics when needed (flights, hotels, per diems).
• Handle credential requests, forms, insurance certificates, and compliance submissions.
• Provide on-site support: setup, breakdown, booth maintenance, product display refreshes, badge pickup, etc.
• Process invoices, purchase orders, coding, and event budget tracking.

Administrative & Operations Support

• Maintain event calendars, schedules, and deliverables.
• Manage status updates across teams: event progress, shipping, and asset delivery confirmations.
• Maintain tracking documents for events, print needs, and partner support.
• Quality-check all deliverables before routing.
• Own recurring weekly tasks that keep the team running smoothly.

Event Marketing Support

• Execute asset delivery (cropping, resizing, uploading, distribution).
• Maintain an organized asset hub and link library for partner access.
• Track partner requests and escalate issues only when necessary.
• Support production of in-store print materials (quotes, orders, specs, approvals).
• Update sell-in decks, product one-pagers, and marketing sheets.
• Pull basic reports (sell-through snapshots, placement logs, recaps).
• Coordinate retail window installs, refreshes, and in-store event support.

Required Qualifications (Top 3–5)

• 2 years of experience supporting events or marketing operations.
• Strong project management and logistics coordination skills.
• Highly reliable with a proven ability to meet deadlines independently.
• Excellent communication skills and comfort working with multiple vendors/partners.
• Proficiency with Excel/Sheets, PowerPoint, shipping platforms, and basic asset management tools.

Preferred Qualifications

• Comfortable providing on-site event support with strong problem-solving skills.
• High attention to detail regarding assets, print quality, and visual displays.
• Experience with creative routing, production timelines, and light design tasks (cropping/resizing).
• Ability to anticipate team needs and self-prioritize effectively.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.