Event Marketing Specialist

Hi John,

I hope this message finds you well.

My name is Praveen, and I am a Sr Technical Recruiter with Diversity Nexus, a staffing firm committed to delivering top-tier talent solutions to a wide range of direct clients. We specialize in supporting their contingent workforce requirements across various industries and domains.

Please find the position details below:

• Client Name: Luxottica
• Job Title: Event Marketing Specialist
• Location: 10017, New York, New York, United States
• Type of Hire: Temp to Perm
• Work Mode: Onsite initially
• Length of assignment: Long term Contract

Job Description:

There will be moments that we request weekend support from this individual, we will work to stay within their weekly hours.

Event Execution Support

· Coordinate logistical details for NA events (shipping, freight, tracking, timelines, run-of-show updates).

· Manage vendor communication for installs, tear-downs, printing, and on-site needs.

· Own asset ordering, inventory tracking, replenishment, and post-event returns.

· Build and maintain event checklists, packing lists, and production trackers. Support athlete travel logistics (flights, hotels, per diem coordination) when required.

· Handle credential requests, approval forms, insurance certs, and compliance submissions.

· Manage on-site support tasks: setup, breakdown, booth upkeep, product display refresh, badge pickup, etc.

· Process all invoices, POs, coding, and budget tracking for events.

Administrative and Operational Backbone

· Event calendars, timelines, and deliverables organized and up to date.

· Manage cross-functional updates: event status, shipping statuses, asset delivery confirmations.

· Maintain tracking docs for events, seeding, print, and account needs. QA all deliverables before routing to partners.

· Own recurring weekly housekeeping tasks your team doesn't have time to think about.

Event Marketing Support

· Execute asset delivery: cropping, resizing, uploading, and distribution to retail partners.

· Maintain the asset hub and link library so partners always have accurate, current materials.

· Track partner requests and status updates, escalating only when needed.

· Support production of in-store print materials (quotes, print orders, specs, approvals).

· Update sell-in support decks, one-pagers, and product sheets with new product or imagery.

· Pull basic reports (sell-through snapshots, placement logs, activation recaps).

· Coordinate retail window installs, refreshes, and in-store event support with vendors and stores.

Top 3–5 Mandatory and/or Minimum Requirements:

· Proven experience supporting events or marketing operations in a fast-paced environment.

· Strong project management fundamentals: timelines, logistics, vendors, tracking documents.

· High reliability and accountability — delivers on deadlines without hand-holding.

· Clear communication skills with ability to manage multiple partners and vendors.

· Proficiency with basic tools: Excel/Sheets, PowerPoint, shipping platforms, asset management.

Top 3–5 Desirable Attributes/Qualifications:

· Comfortable on-site at events: problem-solving, quick decision-making, polished in front of partners.

· Eye for detail and quality control on assets, print materials, and displays.

· Experience with creative routing, production timelines, and light design adjustments (cropping/resizing).

· Ability to anticipate needs and self-prioritize, knows how to stay ahead of the team.

• Required Levels/Years of Experience & Education: 2 Years

If this opportunity aligns with your career interests, we kindly request you to share your updated resume along with your availability for a brief discussion to explore the role further.

Additionally, if you know of any professionals in your network who may be good fit, we would greatly appreciate your referrals.

Thank you for your time and consideration. I look forward to your response.

Have a nice day!

Thanks & Best Regards,

Praveen Sakibanda

Talent Acquisition Specialist

praveen@diversitynexus.net

732-481-0091

Diversity Nexus

4365 Route 1 South Princeton NJ, 08540

www.diversitynexus.net

Praveen Sakibanda| LinkedIn