Administrative Assistant

Job Title: Administrative Assistant (Contract)

Location: Cohoes, NY (Onsite)

Duration: 12-Month Contract

Pay Rate: $20–$22/hour (W2)

Overview

We are seeking an experienced Administrative Assistant to support a team of advisors and account managers in a fast-paced, professional environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while handling sensitive information with discretion.

Key Responsibilities

• Provide administrative support to advisors and team members, including backup support as needed
• Manage and coordinate complex calendars, meetings, and conference calls
• Schedule and organize internal and external meetings, resolving conflicts and handling logistics
• Coordinate travel arrangements and process expense reports
• Prepare and distribute correspondence, reports, and other documents
• Maintain confidentiality while handling sensitive client information
• Support client interactions by organizing materials, responding to requests, and following up as needed
• Assist with onboarding new hires and setting up new client accounts, including data entry
• Perform general administrative duties such as filing, scanning, document management, and mail handling
• Support team operations through ad-hoc tasks and process improvements

Required Qualifications

• 5 years of administrative support experience, preferably in a corporate or financial services environment
• Experience supporting senior leaders, executives, or advisors
• Strong organizational skills with the ability to manage multiple tasks and priorities
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Proactive, self-starter with strong problem-solving skills
• Ability to work in a fast-paced, deadline-driven environment

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with expense reporting tools (e.g., Concur or similar platforms) preferred

Work Environment

• Onsite role based in Cohoes, NY
• Collaborative, team-oriented environment
• Fast-paced setting with high expectations for accuracy and professionalism

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.