Administrative Assistant

Role Title: Administrative support

Location: Dallas, TX 75201

Employment Type: Full-Time

pay rate:29/hr on w2

Job Summary

The Administrative Support professional will provide high-level administrative assistance within the Private Bank Assistants team in a fast-paced, team-oriented environment. This role requires flexibility, exceptional organizational skills, discretion, and the ability to support multiple stakeholders while maintaining the highest standards of professionalism, confidentiality, and compliance.

Key Responsibilities

• Provide comprehensive administrative support across varying teams, offering coverage and flexibility as business needs require.
• Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings.
• Arrange and manage complex phone, video, and in-person meetings, ensuring seamless coordination and execution.
• Handle a high volume of incoming phone calls, delivering professional communication and accurately recording detailed messages for senior leaders and clients.
• Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and related invoices in a timely manner.
• Organize on-site and off-site meetings, including conference room bookings, catering coordination, guest registration, and preparation of meeting materials.
• Perform general administrative duties such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support.
• Manage highly confidential and sensitive client and business information with discretion and sound judgment.
• Act as an integral team member by maintaining awareness of current priorities, deadlines, and support requirements.
• Ensure adherence to compliance regulations and obtain required approvals in alignment with firm policies.

Skills & Qualifications

• Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred.
• Demonstrated ability to exercise sound judgment and discretion when handling confidential and sensitive information.
• Strong interpersonal and teamwork skills with the ability to collaborate effectively across local and global teams.
• Ability to remain calm under pressure while managing multiple priorities efficiently and accurately.
• Excellent written and verbal communication skills with a consistently professional demeanor.
• Exceptional attention to detail and organizational skills with strong task-prioritization abilities.
• Quick learner and self-starter with strong anticipation and follow-up skills.
• Proactive problem solver with the ability to think independently and take initiative.
• High level of integrity, professionalism, and diplomacy.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom.
• Familiarity with expense management platforms such as SAP Concur.
• Supportive team player with a positive, flexible attitude.

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.