What are the responsibilities and job description for the Executive Assistant position at Russell, Tobin & Associates?
Job Title: Executive Assistant
Location: Waltham, MA (REMOTE)
Duration: 9 months contract
We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for senior leaders (VP ). In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs. Expense management duties, which includes submitting expense reports and receipts in a timely manner. Coordinating with other Executive Assistant’s when applicable.
Location: Waltham, MA (REMOTE)
Duration: 9 months contract
We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for senior leaders (VP ). In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs. Expense management duties, which includes submitting expense reports and receipts in a timely manner. Coordinating with other Executive Assistant’s when applicable.
- 3-5 years of administrative assistant experience
- Proactive, one step ahead work ethic, attitude and approach
- Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
- Superior communication skills with the ability to work across all levels, internally and with agencies
- Ability to drive schedules and agendas with deeper understanding of context
- Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
- Superior communication skills with the ability to work across all levels, internally and with agencies
- High level of confidentiality, discernment and judgment
- Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
- You are a technically proficient with Outlook, Word, PowerPoint, Zoom, Concur, etc.
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Salary : $64